Forum Discussion
Shared datasets - Permissions issue
Hi Anonymous ,
After testing,when you use shared dataset to create an app ,you need to grant permission of the dataset to the users who need to access:
Things to keep in mind about publishing apps:
- The permissions page doesn't change permission on datasets in other workspaces. You do see a warning reminding you to grant access to those datasets independently. A best practice is to contact the dataset owner before starting to build your app to ensure it is OK to give all your app users access those datasets.
For the related reference,see below:
https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps
Best Regards,
Kelly
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So how can I grant access to the entire organisation? Surely I don't need to add each member individually to the dataset...We have about 500 users, constantly growing everyday
Hi Anonymous ,
First of all,you should be sure that the users are in your tenant(by adding them to your tenant in office 365 or Azure AD),then when you buid the app,go to permisson>Entire organization>"Allow all users to connect to the underlying datasets using the Build permission."
App buid is different from buid permission,check the reference below:
https://docs.microsoft.com/en-us/power-bi/connect-data/service-datasets-build-permissions
Best Regards,
KellyDid I answer your question? Mark my post as a solution!
Hi Kelly,
The users are added to our tenancy in 365, and I have ensured that "Allow all users to connect to the underlying datasets using the Build permission." is ticked for both apps.
However, I am still getting the permissions error. It's strange because we have an older dataset that is shared across 2 workspaces/apps and users are not receiving the permissions error. The permissions settings are all the same.But since the November or maybe December power bi upgrade we are now having this issue with newly created shared datasets - is it possibly a bug with reports generated from one of the latest Power BI updates?
Hi v-kelly-msft - this issue was never resolved
I found this page on microsoft documentation which explains why it's not working: https://docs.microsoft.com/en-us/power-bi/connect-data/service-datasets-share
"If you select Entire organization, then no one in the organization will have Build permission. This issue is already known. Instead, specify email addresses in Specific individuals or groups. If you want your entire organization to have Build permission, specify an email alias for the entire organization."
Both App A and B are open to 'Entire organisation' therefore no users have access to the shared dataset (although I think is counterintuitive to be honest). The solution says that I need to create an alias for the entire organisation - does anyone know I do this?