Shared Report is Not Showing

[samblackshaw28]

Hi,

I am sharing a report with an account which has a power BI pro licence to it. I can see that they have access as on my report when i go to Share->Manage access I can see that they're already listed as someone who has access. 

I have logged onto the power BI service account of the account who i've shared it with, and the report is nowhere to be seen.

I've had this issue before, the only workaround is to use the link from the email sent, but I want to figure out how they can view it without using the link on email.

Can anyone help??

Thankyou so much.

[v-kpoloju-msft]

Hi @samblackshaw28, 

Thank you for using the Microsoft Fabric Community Forum and sharing the details. Also, thanks to @GilbertQ, for his inputs on this thread.

I can understand how confusing it is when the report is visible via the email link but not directly in the Power BI Service.

What is happening here is that reports shared directly from “My Workspace” do not always show up under the recipient’s normal workspace view. Instead, they appear in the “Shared with me” section in the left-hand menu of the Power BI Service. Could you please ask the recipient to check there?

If you want the report to be more easily discoverable (without depending on the email link), I’d recommend publishing it to a dedicated Workspace instead of “My Workspace”. From there, you can either: Share the report directly from the workspace, or Create a Power BI App this way, your colleagues will see it right away under their Apps section in Power BI.

Refer these links:
1. https://learn.microsoft.com/en-in/power-bi/collaborate-share/service-share-dashboards#ways-to-share-... 
2. https://learn.microsoft.com/en-in/power-bi/collaborate-share/service-create-distribute-apps 

This should make the report easier for them to find and access without relying only on the email invite link.

Hope this clears it up. Let us know if you have any doubts regarding this. We will be happy to help.

Thank you for using the Microsoft Fabric Community Forum.

[GilbertQ]

Hi @samblackshaw28 

What happens if they click on the home button in the Power BI service? Can they see that report in the list?

[samblackshaw28 · Accepted solution]

Hi,

Thanks for your reply. I solved it, I was sharing the report within Power BI Desktop, which was where it wasn't working. When I accessed my own report on Power BI Service and shared the report from there, it appeared in the users shared with reports.