Forum Discussion
SharePoint embedded report no longer viewable without granting direct access.
Hi everyone!
I'm not sure if others are experiencing this issue:
Licensing:
In my institution we have licenses through Microsoft 365, mine is PRO and I believe everyone else in the institution also has PRO.
Problem:
Before I recently updated PowerBI I was able to embed reports directly into SharePoint sites, and everyone who was assigned to the sharepoint site was able to view and utilize the report. The report now requires me to grant direct access to all users. This is a major issue as we are starting to develop and deploy dashboards more frequently to large groups of people. I never had this issue until I updated. Does anyone know if this capability no longer exists for PRO members? Would upgrading my license to Premium mitigate this issue. I have tried reaching out to Microsoft and it has not been successful. Thank you in advance!
-MW
You're not alone — this change in Power BI sharing behavior after a recent update has caused confusion for many, especially in organizations using Power BI Pro licenses
Option 1: Use Microsoft 365 Groups for Access
Make sure the SharePoint site members are part of a Microsoft 365 group.
Assign that group access to the Power BI workspace or report explicitly.
This avoids having to grant access one by one.
Option 2: Upgrade to Power BI Premium (Per Capacity)
If you switch to a Premium Capacity workspace, then:
Users only need a free license (no need for Pro).
Embedding becomes more seamless — you can share with a broader audience without individually assigning access.
2 Replies
You're not alone — this change in Power BI sharing behavior after a recent update has caused confusion for many, especially in organizations using Power BI Pro licenses
Option 1: Use Microsoft 365 Groups for Access
Make sure the SharePoint site members are part of a Microsoft 365 group.
Assign that group access to the Power BI workspace or report explicitly.
This avoids having to grant access one by one.
Option 2: Upgrade to Power BI Premium (Per Capacity)
If you switch to a Premium Capacity workspace, then:
Users only need a free license (no need for Pro).
Embedding becomes more seamless — you can share with a broader audience without individually assigning access.
Thank you so much! Navigating Microsoft's pages on license capablities has been challenging.
