Share report with AD Group

[rdaudt2021]

Hi.

I have successfully shared a workspace with members of an AD group. They see all the reports in the workspace. Now, our workspaces will have many reports and we don't want to share them all with the same AD group. Members of AD group X must see only some of the reports in the workspace, members of the AD group Z will see only some of the reports and so on. Sharing the entire workspace won't work for us. Has enyone successfully shared individual reports with AD groups?

I tried using the send link resource and it appeared to go through but the group members' didnt get any notification and when they logged in online they couldn't see the report.

Wondering what we are doing wrong here.

For background: 

- we have Power BI Premium Capacity

- I have a PPU license

- I am a workspace admin

- the users have free Power BI accounts

Thanks for any help with this.

[mariussve1 · Accepted solution]

Hi,

First of all, best practice is to share reports and dashboards with apps, and not through workspaces. This will make the user experiance much more clean and user friendly.

https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps

Unfortunately this does not solve your needs for more granulated access. This is a drawback in power bi right now, because you can only Grant access to same ad group and persons in app AND workspace.

As for now this means you need to create workspace and maybe duplicates reports to Grant diffrent access to diffrent groups.

But, Good news. Microsoft have announced the possibilites of multiple apps with diffrent access in one workspace. This was planned in july, but as far as I know been postponed to september.

https://docs.microsoft.com/en-us/power-platform-release-plan/2022wave1/power-bi/create-power-bi-app-...

Br

Marius

[rdaudt2021]

Thanks, Marius. Appreciate very much your input.