Setting up subscriptions for other users

Hi amtrakrob ,

To be able to use email subscriptions in Power BI, you need to take into account:

• The person creating the subscription needs to have edit permissions to the report/dashboard, that is, having the Contributor, Member, or Admin role for the workspace and also requiring a Pro license.
• Users receiving the email must also have a Pro license, or the workspace must be in Premium capacity.
• There is a tenant setting in the Power BI Admin Portal called Email Subscriptions which has to be enabled.
• If there are external users in that distribution list, there is an additional setting in the Admin Portal called Invite external users to your organization, which also has to be enabled.

Also be aware there are several considerations/limitations:

• Currently, email subscriptions for reports and dashboards using live connection datasets aren't supported when subscribing users other than yourself.
• For Power BI apps you've installed, you can only create subscriptions for others if you're the owner of the app.

Best Regards,

Neeko Tang

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