Securing Folders In Power Bi Service

In Power BI Service, there is no direct way to secure individual folders within a workspace, as security is managed at the workspace level. However, you can control access using different approaches. The recommended method is to create separate workspaces for Sales and HR, ensuring that each team has access only to their relevant reports. Alternatively, you can use Power BI Apps with audience targeting, where you publish reports from the Org workspace to a Power BI App and define separate audiences for Sales and HR, restricting visibility accordingly.

Another approach is to implement Row-Level Security (RLS) in Power BI Desktop, defining security roles for Sales and HR and assigning them to respective Azure AD groups in Power BI Service to filter data dynamically. If maintaining a single workspace is necessary, you can control access by sharing specific reports or dashboards directly with the relevant teams instead of relying on folder security. Among these methods, using separate workspaces or Power BI Apps with audience targeting is the most effective way to manage access in Power BI Service while maintaining security.