Forum Discussion
Scorecard Shared Views Expiring
I have been trying to adopt the (relatively) new Scorecard functionality in PowerBi. Groups of metrics on my scorecards will link to the same visual in a powerBi report and just have a different filter applied depending on the metric in question.
The problem I've recently run into is that it seems whenever a metric links to a report visual with a specific filter applied, a "Shared View" for that report is automatically created and that "Shared View" has an expiration date (180 days by default?):
It's been just over 6 months since I started using PowerBi Scorecards, and now on most of my goals, when you click the icon to "open the report this value is connected to", you receive this error message. I believe because the "Shared View" PowerBi automatically created has expired:
What is the best practice here, am I using the scorecard feature incorrectly? How are users of PowerBi supposed to create goals on these scorecards which link to filtered report visuals and keep the scorecard functioning properly past the 180 day mark? I'm really hoping I don't have to rebuild my scorecard every 6 months?
6 Replies
Hi nblonk
I have not found a solution, although I really haven't pursued finding one on my own either. I was hoping for guidance from Microsoft on this one. It's nearly impossible to troubleshoot on our ends since the timeframe (6 months) before these view expire is so long.
I suppose I could recreate my scorecard and set a calendar reminder to check back in Feb 2024 to see if the view has expired or not. 😂
Hi MattBossert
The shared report view will automatically expire after 180 days. Each time the link shared report view is accessed the expiration is reset to 180 days.
You can refer to the following link:
Best Regards!
Yolo Zhu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Hi Anonymous
Thanks for taking the time to reply and sharing this useful information.
The link you shared seems to be specific to shared views which are manually created and shared. I just want to confirm that this same criteria also applies for shared views which are systematically created when a filtered metric is brought into a scorecard? Specifically, when a scorecard viewer clicks "Open the report this value is connected to", does using that button actually reset the expiration on that shared view to 180 days?
When shared views used by a scorecard metric do expire, is there any way to get them back? Or are my only options to either:
1) Accept that the "open the report this value is connected to" button will no longer work for the metric(s) in the scorecard which used that expired shared view, or
2) Recreate the scorecard metric(s) from scratch, thus automatically creating a new shared view?
If I go with option 2 and delete the metric with the expired shared view and create a new metric in it's place, would I lose all historical trending data within the scorecard for that metric?
Hi MattBossert
Q1:If this same criteria also applies for shared views which are systematically created when a filtered metric is brought into a scorecard?
From the article, the shared link should be the same to scorecard
Q2:When shared views used by a scorecard metric do expire, is there any way to get them back?
You can share the scorecard manually without recreare a scorecard, you can refer to the following link:
Best Regards!
Yolo Zhu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
