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Restricting User-Level Access in Power BI Workspace and Subfolders
Restricting User-Level Access in Power BI Workspace and Subfolders
Scenario:
Workspace Name: Testing
Admin: Dinesh
Requirements:
Subfolder: Retail
- User: Sanjeeva
- Role: Contributor/Viewer (User needs access to Retail subfolder only)
Subfolder: Auto
- User: Sanjay
- Role: Viewer (User needs access to Auto subfolder only)
Expected Behavior:
- Sanjeeva (Contributor/Viewer) should only have access to the Retail subfolder and should not see or access the Auto subfolder.
- Sanjay (Viewer) should only have access to the Auto subfolder and should not see or access the Retail subfolder.
- Dinesh (Admin) should be able to see and manage all subfolders within the Testing workspace and perform all admin activities.
Hi. Folders at power bi are a preview feature. For now, they only help organizing content. Folders can't handle permission distribution. You can't use them as a way of building rules of sharing with people. If something change it will be shown in the following link:
https://learn.microsoft.com/en-us/fabric/get-started/workspaces-folders
The way of working with users is the same as always. When you share workspace they can see it all and it's recommended for those who can edit/develop inside the workspace, the whole workspace and folders. Then you can share with viewers picking exactly the things you want as rules using Power Bi App Audiences:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps
I hope that helps,
1 Reply
Hi. Folders at power bi are a preview feature. For now, they only help organizing content. Folders can't handle permission distribution. You can't use them as a way of building rules of sharing with people. If something change it will be shown in the following link:
https://learn.microsoft.com/en-us/fabric/get-started/workspaces-folders
The way of working with users is the same as always. When you share workspace they can see it all and it's recommended for those who can edit/develop inside the workspace, the whole workspace and folders. Then you can share with viewers picking exactly the things you want as rules using Power Bi App Audiences:
https://learn.microsoft.com/en-us/power-bi/collaborate-share/service-create-distribute-apps
I hope that helps,