Forum Discussion

Toast36's avatar
Toast36
Helper I
8 years ago

Restrict Dataset Downloads

Hi all,   I'm not sure if this is possible or not but can't understand why it would not have been considered if it is not possible.   We have a BI Reporting team who we want to build and Manage d...
Need Help
v-yulgu-msft's avatar
v-yulgu-msft
Microsoft Employee
8 years ago

Hi Toast36,

 

To disable the .pbix file download option, you could ask the administrator to disable the "Export data" option in admin portal.

 

Alternatively, you could share dataset and report via content pack. Users can get the published content pack and make a copy of the dataset so that they can create their own report, while any change won't affect the source, the original content pack, or other distribution group members.

Create and publish a Power BI organizational content pack (tutorial)

Organizational content packs: Copy, refresh, and get access

 

Best regards,

Yuliana Gu

  • Toast36's avatar
    Toast36
    Helper I
    8 years ago

    Thanks v-yulgu-msft,

     

    I'm not sure that will deliver the functionality that we need.

     

    We want some users to be able to download pbix files but not all users and whilst the content packs may help a bit we want report builders to be able to build within a workspace but without the ability to update or alter how the datasets in that workspace have been built.

     

    It seems that there should be 3 levels of permissions within the workspaces really.

    Admin: who can change any thing and manage permissions

    Report Builders: who can build reports but not interact with the datasets directly

    Memebers: who can read reports but have no ability to alter existing reports or build new reports.

     

    I'm not sure that this level of functionality exists within PowerBI currently and if not it seems to be a major oversight.

    • v-yulgu-msft's avatar
      v-yulgu-msft
      Microsoft Employee
      8 years ago

      Hi Toast36,

       

      Currently, there are 3 levels of permissions within the workspaces: Admin with full permission, Members with edit permission, Members with read only permission.

       

      While members with edito permission can download .pbix files and re-publish the modified report to overwrite the original one. And the requirement that disabling download permission for some certain people is not supported now.

       

      For your request, you could submit comment at ideas page to make PG be aware of it.

       

      Best regards,

      Yuliana Gu

      • Toast36's avatar
        Toast36
        Helper I
        8 years ago

        Thanks v-yulgu-msft

         

        It feels like this may have been an oversigth when changing the way Free License users could interact with PowerBI Services possibly.