Report sharing to your organization members

[AkshayDani]

Hello,

I have a Power BI Pro license. I'm looking for options to share Power BI report with my team members who do not have Power BI license. Can I use Sharepoint or Microsoft Teams so my team memebrs can view the report without pro license? 

What are best options to share report to free or non PowerBI users only for viewing purpose?

Thanks.

[AkshayDani]

Thank you for your help @Burningsuit How does Premium Capacity works? If an Organization opts for Premium Capacity then the report sharing is possible with Free users? Is it possible to share even outside the organization?

[Burningsuit · Accepted solution]

Hi @AkshayDani 

If you have a Pro licence only, any content you share with others requires them to have a Pro licence to view the content.

To share with users without a licence your only other option from a Pro licence is to use "Publish to Web".

See: Publish to web from Power BI - Power BI | Microsoft Learn

You can use "Publish to web" provided you are aware of the warning at the top of that article, "anyone on the Internet can view your published report or visual." So don't publish sensitive or proprietory data in that way, and be aware of your data security obligations. You also can't use Row Level Security with "Publish to web". So if you don't care that the whole world may see your data go ahead.

Note that because of these security issues "Publish to Web" requires your local Adminstrator to turn that option on, so you may not see it in your tenant.

The only way to securely share data with others from a Pro licence is for them also to have a Pro licence.

Hope this helps

Stuart