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stribor45's avatar
stribor45
Post Prodigy
9 months ago
Solved

Report published in workspace

Report is published in workspace (fabric capacity) that i would like to share with Azure security group members. Some of these members may or may not have access to this workspace however all of them...
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  • GilbertQ's avatar
    GilbertQ
    9 months ago

    Hi stribor45 

     

    You could also simply share the reports with the group and they will get access to the report when you are managing permissions. Those permissions just allow them to be able to access the data, but not actually view the reports. That's why you have to share it.

     

    And just to clarify lbendlin In order to use a free license, you have to have an fabric capacity F64 or higher. If you have a smaller fabric capacity, you still need a power BI Pro license.

  • lbendlin's avatar
    lbendlin
    9 months ago

    Renaming the report and republishing will not impact the user access. It WILL impact the URLs that you may have communicated. There is no way around that.  Implement a robust management of change process and only ever share via the app. (as pointed out by GilbertQ this requires F64 or up)

GilbertQ's avatar
GilbertQ
Super User
9 months ago

Hi stribor45 

 

You could also simply share the reports with the group and they will get access to the report when you are managing permissions. Those permissions just allow them to be able to access the data, but not actually view the reports. That's why you have to share it.

 

And just to clarify lbendlin In order to use a free license, you have to have an fabric capacity F64 or higher. If you have a smaller fabric capacity, you still need a power BI Pro license.

stribor45's avatar
stribor45
Post Prodigy
9 months ago

I was reluctant to share and add that security group as i was not sure whether that would trigger the gtoup to send bunch of emails. 
i dont want to share via app as i want to learn this process

  • GilbertQ's avatar
    GilbertQ
    Super User
    9 months ago

    When you add a security group, it will not automatically send a bunch of emails, but only sends an email when you add an individual user.

    • stribor45's avatar
      stribor45
      Post Prodigy
      9 months ago

      When you go to the report and click share, pop up window is shown where you can enter emails or in my case a group. There is a button that says "send"

      • tayloramy's avatar
        tayloramy
        Super User
        9 months ago

        Hi stribor45, 

         

        I can confirm what GilbertQ is saying - adding a security group won't email everyone in the security group. You can also create an app and add the group as an auidence, this will not only not send them notifications, but allow you to completely replace the report without changing the URL for the end users. 

         

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