Report published in workspace

[stribor45]

Report is published in workspace (fabric capacity) that i would like to share with Azure security group members. Some of these members may or may not have access to this workspace however all of them should have access to Power BI Pro.  

I have addedd this security group to each

semantic model - Manage permission - direct access

report - manage permission  - direct access

However users still cant acces it. Any suggestions please?

[GilbertQ · Accepted solution]

Hi @stribor45 

You could also simply share the reports with the group and they will get access to the report when you are managing permissions. Those permissions just allow them to be able to access the data, but not actually view the reports. That's why you have to share it.

And just to clarify @lbendlin In order to use a free license, you have to have an fabric capacity F64 or higher. If you have a smaller fabric capacity, you still need a power BI Pro license.

[tayloramy]

Hi @stribor45, 

Yes, sharing the report will automatically share the underlying semantic model unless RLS is applied. See Collaborate and share in Power BI - Power BI | Microsoft Learn

 If you found this helpful, consider giving some Kudos. If I answered your question or solved your problem, mark this post as the solution.

[stribor45]

What is easiest way to change report name

Report that is publised in workspace

Dataset in workspace

my PBIX file located on my desktop computer

How can i change the name for all of these without affecting user access and i can still keep publishing same pbix?

[lbendlin · Accepted solution]

Renaming the report and republishing will not impact the user access. It WILL impact the URLs that you may have communicated. There is no way around that.  Implement a robust management of change process and only ever share via the app. (as pointed out by @GilbertQ this requires F64 or up)

[GilbertQ · Accepted solution]

Hi @stribor45 

You could also simply share the reports with the group and they will get access to the report when you are managing permissions. Those permissions just allow them to be able to access the data, but not actually view the reports. That's why you have to share it.

And just to clarify @lbendlin In order to use a free license, you have to have an fabric capacity F64 or higher. If you have a smaller fabric capacity, you still need a power BI Pro license.

[stribor45]

I was reluctant to share and add that security group as i was not sure whether that would trigger the gtoup to send bunch of emails. 
i dont want to share via app as i want to learn this process

[GilbertQ]

When you add a security group, it will not automatically send a bunch of emails, but only sends an email when you add an individual user.

[stribor45]

When you go to the report and click share, pop up window is shown where you can enter emails or in my case a group. There is a button that says "send"

[tayloramy]

Hi @stribor45, 

I can confirm what @GilbertQ is saying - adding a security group won't email everyone in the security group. You can also create an app and add the group as an auidence, this will not only not send them notifications, but allow you to completely replace the report without changing the URL for the end users. 

If you found this helpful, consider giving some Kudos. If I answered your question or solved your problem, mark this post as the solution.

You can also 

[stribor45]

cool last uestion do users i intend to share a report with need access to semantic model as well or just report is enough?
If members of that security groip are not emailed how would they access the report since they wont know the link?

[tayloramy]

Hi @stribor45, 

If you share the report itself, it will grant the required permissions on the semantic model, but yes read permissions will be required on it. 

You will need to communicate with users and provide them the link - they won't have any way of finding it on their own. 

If you found this helpful, consider giving some Kudos. If I answered your question or solved your problem, mark this post as the solution. 

[stribor45]

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So if you share report with security group this will allow them access however automatically per mission will be given to the semantic model without explicitly assign it myself? 

I actually went to semtantic model and gave permission to group

[lbendlin]

Since the workspace is on a Fabric capacity you should share via the app, not via the workspace.  That way your users don't need a pro license.