Report Sharing

Hello Thaumaturgist 

As on Microsoft Learn, 

"

• Reports can be viewed by using a Power BI app: Content stored in a nonpersonal workspace can be published to a Power BI app. A Power BI app is a more user-friendly experience than viewing reports directly in a workspace. For this reason, using a Power BI app is often the best choice for distributing content to consumers. Audiences for a Power BI app are flexible. However, sometimes your goals for how to distribute content with an app are a factor in determining how to organize content in or across workspaces. For more information about securing Power BI apps, see Report consumer security planning.
• Reports can be viewed directly in the workspace: This approach is often appropriate for informal, collaborative workspaces. Workspace roles define who can view or edit the content contained in a workspace. For more information about workspace roles, see Content creator security planning.
• Reports can be shared: Use of per-item permissions (links or direct access) is useful when you need to provide read-only access to a single item in a workspace. We recommend that you use app permissions and workspace roles more frequently than sharing because they're easier to maintain. For more information, see Report consumer security planning.
• Reports can be embedded in another application and viewed in the application: Sometimes the intention is for consumers to view Power BI content embedded in another application. Embedding content is useful when it makes sense for the user to remain in the application to increase efficiency and stay within its workflow.

"

Apparently Power BI Apps are the recommended way to package and distribute content to consumers. For enterprise-scale sharing, users should access content through Power BI Apps, which provides end users with better navigation, controlled permissions, and a focused user interface.

Hope this helps:)

Hi Thaumaturgist ,

The main, intended way for end users to view reports in Power BI Service is through Power BI Apps.

• You can package up one or more reports and dashboards into an App, then publish it to your users.
  
  

• Apps are designed to give people a clean, focused experience without the clutter of workspaces or editing rights.
  
  

• It’s also way easier to manage access and keep things organized as your content grows.
  
  

Other supported ways include:

• Sharing individual reports directly (for a small group or quick ad-hoc needs)
  
  

• Giving people Viewer access to a workspace (more for teams or internal collaboration)

• Exporting to PDF/PowerPoint (for static, offline sharing)
  
  

• Embedding reports in your own portal/app, or using “Publish to web” (only for public data!)
  
  

But for most organizations, Power BI Apps are what Microsoft recommends for distributing content to larger
audiences.