Report Downloading Issue from Power BI service

[Vamsi_468]

I have created a report in the workspace, which i have admin access in the power BI service(fabric). I am not able to download that particular report or  reports in that workspace. But, i have copied one report from other workspace, that i can download it. 

I cannot see any tenent level setting in the admin portal. 

[nandic]

@Vamsi_468 , there is a nice trick that i use in this case.

Steps:
1. create a new report via power bi desktop application. Connect to same dataset as the report you can't download from Power BI Service. Publish this report to same workspace as the report that can't be downloaded

2. get workspace ID, ID of non-downloadable report, ID of the new report

3. go to Power BI Rest API "Update report content in group" -  https://learn.microsoft.com/en-us/rest/api/power-bi/reports/update-report-content-in-group

4. click on button "Try it"

5. connect using same credentials you use to connect to power bi service

6. Populate parameters
groupId = workspace id
reportId = ID of new report that you published

Body script:
{
“sourceReport”: {
“sourceReportId”: “abc12345-123a-123b-1234-abc123abc123“,
“sourceWorkspaceId”: “abc12345-123a-123b-1234-abc123abc123“
},
“sourceType”: “ExistingReport”
}

Comment:
sourceReportId = ID of non-downloadable report
sourceWorkspaceId = workspace ID

Once you click on run, it will copy the content of non-downloadable report to the new report.
The new report will be downloadable as it has been published via Power BI desktop application.

Cheers,
Nemanja

[PowerBI_Master]

I did it and I get a succesful run but nothing has changed. What else can I try? 

[nandic · Accepted solution]

@PowerBI_Master could you sharescreenshot?
After running that API, if it responded with code 200 it means everything is fine. 
The original report would still not be downloadable, but the new report that you published has now completelly the same layour/design/functionality as the original report.
And this one you can download and later republish (override) the original file.

Here is detailed version on the blog: https://data-trekking.com/2025/02/20/how-to-download-a-non-downloadable-report-from-power-bi-service...

Cheers,
Nemanja

[v-karpurapud]

Hello @Vamsi_468 

I hope this information is helpful. Please let me know if you have any further questions or if you'd like to discuss this further. If this answers your question, please Accept it as a solution and give it a 'Kudos' so others can find it easily.

Thank you.

[v-karpurapud]

Hi @Vamsi_468 

We are following up once again regarding your query. If the issue has been resolved, we kindly request you to share the resolution or key insights here to help others in the community. If we don’t hear back, we’ll go ahead and close this thread.Should you need further assistance in the future, we encourage you to reach out via the Microsoft Fabric Community Forum and create a new thread. We’ll be happy to help.

Thank you for your understanding and participation.

[v-karpurapud]

Hello @Vamsi_468 

I wanted to check if you had the opportunity to review the information provided. Please feel free to contact us if you have any further questions. If my response has addressed your query, please accept it as a solution and give a 'Kudos' so other members can easily find it.

Thank you.

[v-karpurapud]

Hello @Vamsi_468 

May I ask if you have resolved this issue? If so, please mark the helpful reply and accept it as the solution. This will be helpful for other community members who have similar problems to solve it faster.

Thank you.

[v-karpurapud]

Hello @Vamsi_468

Thank you for reaching out to the Microsoft Fabric Community.

We understand you are facing difficulties downloading reports from Power BI Service , likely due to export and download permission restrictions at the workspace or tenant level.

• If you can download reports from other workspaces but not from a specific one, it is possible that download permissions are restricted within that workspace. Please verify access level to ensure the necessary permissions are in place.

• Additionally, reports with Sensitivity Labels (such as Confidential or Highly Confidential), Row-Level Security (RLS), or those using DirectQuery/Live Connection datasets cannot be downloaded. To enable downloading, ensure the report is based on an Import Mode dataset.

I appreciate @lbendlin  for sharing the relevant document, which provides valuable insights into this issue.

If my response has resolved your query, please mark it as the Accepted Solution to assist others. Additionally, a 'Kudos' would be appreciated if you found my response helpful.

Thank you!

[lbendlin]

there are dozens and dozens of restrictions and limitations for report downloads.

Download a report from the Power BI service to Power BI Desktop - Power BI | Microsoft Learn - limitations