Forum Discussion

3508026's avatar
3508026
Helper II
2 years ago
Solved

RLS access

Good afternoon I create the roles and add the members to the roles all good so far, but when I share the Dashboard with the team they can't access and need to request access to me, I just approve th...
Need Help
  • collinq's avatar
    collinq
    2 years ago

    Hey 3508026 ,

     

    You will still need to add the names of the individuals (or group) to the app.  The RLS is about the data and the App permission is about who you allow to see the report at all.  So, it is two things working together.

collinq's avatar
collinq
Super User
2 years ago

Hi 3508026 ,

 

You may be conflating two things here?  The RLS is for the user to see the data in the report based on the roles that you create in desktop.  But, the ability to see a Dashboard - whether in the App or in the Workspace, depends on their ability to reach that location.  So, you have to give permissions in the App as well for them to even get there.  I recommend putting the Dashboard in an App and not the Workspace for them to see as this makes it a bit easier to control the permissions.

3508026's avatar
3508026
Helper II
2 years ago

I think I understand.

If you publish to a Workspace it is expected that the people you share the reports with are there, and the RLS should work without a problem, correct.

In this case the people I have added to the roles are not part of the Workspace, so one of the ways I found to solve it was to add them to the report through 'Manage Permissions', but this does not prevent, that the message to 'request access' appears, so when I get it, I approve and they get the access.

So, I have two questions:
Is this the right solution? or
would it be better to add them to the Workspace? it was created for a few people in my department, but the recipients of our reports have grown, so maybe it would be better to create a Workspace for all these recipients.

  • collinq's avatar
    collinq
    Super User
    2 years ago

    Hey 3508026 ,

     

    I would still argue that you should do the App and not just the workspace....but, yes, you have to give them permissions to where the report resides.  

    That said, if the user gets a "request access" AFTER you have given them access, are they waiting 5- 10 minutes after you gave the permission AND totally refreshing their browser before trying to get in?  And, are you sharing with the exact same userid that they are using to log in? 

    • 3508026's avatar
      3508026
      Helper II
      2 years ago

      Hi Sai,
      My question was related to RLS and its impact on Apps
      As 'Apps' is not a Workspace you don't need to add people to the "App", correct?
      but in case you have established a RLS in the report, this is still maintained in the "App"