Skip to main content
cancel
Showing results for 
Search instead for 
Did you mean: 

Find everything you need to get certified on Fabric—skills challenges, live sessions, exam prep, role guidance, and more. Get started

Reply
CRMarsh
New Member

Publish to web, multiple users same web link

Hello PowerBI community

 

I'm hoping someone can help me with a query I have. I have created a report, published it to "My Workspace" and created an embedded link (via the "Publish to Embedded report"---"Publish to web (public)" menu) for a website.

 

If I share this report with another users in my organisation, can they make changes in the service version of PowerBI (mostly refreshing the data that populates the report, and updating a text box), and still keep the same link?

 

My concern is that if someone else is updating the report in their "My Workspace" that a new embedded link will have to be created for our organisations web page.

 

I'm pretty new to PowerBI so I hope this query makes sense.

 

Cheers

C

1 ACCEPTED SOLUTION
v-xiaotang
Community Support
Community Support

Hi @CRMarsh 

Thanks for reaching out to us.

>> If I share this report with another users in my organisation, can they make changes in the service version of PowerBI (mostly refreshing the data that populates the report, and updating a text box), and still keep the same link?

(1) Workspace role

vxiaotang_3-1657090453522.png

According to the picture above, please make sure they are not admin, member or contributor

(2) When you share the report with your colleagues, you can go to Manage Permissions to check their permissions.

https://www.mssqltips.com/sqlservertip/6487/power-bi-workspace-permissions-and-roles/

vxiaotang_0-1657090206393.png

If you don't want them to modify the report, please make sure they are not given build permission.

 

Best Regards,

Community Support Team _Tang

If this post helps, please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

3 REPLIES 3
CRMarsh
New Member

Hi 

 

Can you provide some insight on the embedded link, if my collegue updates a report that I have shared with them will the embedded link change or will it be the same?

 

Cheers

C

Hi @CRMarsh 

Thanks for your reply.

In the case you say, the embedded link won't change.

 

Best Regards,

Community Support Team _Tang

If this post helps, please consider Accept it as the solution to help the other members find it more quickly.

v-xiaotang
Community Support
Community Support

Hi @CRMarsh 

Thanks for reaching out to us.

>> If I share this report with another users in my organisation, can they make changes in the service version of PowerBI (mostly refreshing the data that populates the report, and updating a text box), and still keep the same link?

(1) Workspace role

vxiaotang_3-1657090453522.png

According to the picture above, please make sure they are not admin, member or contributor

(2) When you share the report with your colleagues, you can go to Manage Permissions to check their permissions.

https://www.mssqltips.com/sqlservertip/6487/power-bi-workspace-permissions-and-roles/

vxiaotang_0-1657090206393.png

If you don't want them to modify the report, please make sure they are not given build permission.

 

Best Regards,

Community Support Team _Tang

If this post helps, please consider Accept it as the solution to help the other members find it more quickly.

Helpful resources

Announcements
Europe Fabric Conference

Europe’s largest Microsoft Fabric Community Conference

Join the community in Stockholm for expert Microsoft Fabric learning including a very exciting keynote from Arun Ulag, Corporate Vice President, Azure Data.

Power BI Carousel June 2024

Power BI Monthly Update - June 2024

Check out the June 2024 Power BI update to learn about new features.

PBI_Carousel_NL_June

Fabric Community Update - June 2024

Get the latest Fabric updates from Build 2024, key Skills Challenge voucher deadlines, top blogs, forum posts, and product ideas.

Top Solution Authors