Publish report to Microsoft Teams (make Team a Workspace)

[isalbu]

Hi everyone,

I have several report that needs to be shared with different parts of my organization.

Previously i am 99% sure that when we created a team in MS Teams, or I was invited into an existing team, it also became a PBI Workspace that we could publish reports to and the members of the team could view the reports if they had the right licenses. That is great because my organization is used to working in Teams and have existing teams, they can add/remove members themselves and also a important part of our PBI report is a Excel/sharepoint sheet that is put into the same team so that they can maintain that sheet themselves.

Now when i create Teams they do not seem to be created as a PBI workspace anymore, even though PBI now is integrated into Teams in a better way than before. Am i missing something here, do I need to check a box or do something in admin?

I know i can share a PBI report into a existing team when it has already been published to a workspace, but that is not ideal. I like that in Teams they can do whatever they want in their Team, then in Teams go down to the Power BI tab and find the same Team/Workspace there, but only the PBI reports and not all the other fuzz.

Thanks for any help in this matter.

[Burningsuit · Accepted solution]

Hi @isalbu 

You're right that when you created what are now called "classic Workspaces" it created an Office 365 Group, and also when you created an Office 365 Group (or Team) it showed as a workspace in Power BI. But that feature was turned off when "New Workspaces" were rolled out. Initially it was an option to turn classic workspaces off, now it is the default. This stops lots of "empty" workspaces showing in Power BI where users are members of many Teams groups unrelated to Power BI.

See The new workspace experience in Power BI - Power BI | Microsoft Docs

With the new Workspaces you can still have a Workspace Onedrive so you can configure a Microsoft 365 group whose SharePoint Document Library file storage is available to workspace users. You create the group outside of Power BI.

But "New Workspaces" work slightly differently, particularly in the user access, so check out the documentation.

If you have Admin access, there is an admin tenant setting "Block Classic Workspace Creation" which will allow "Classic" workspaces to be created, and should show Teams groups to the user in Workspaces.

But Classic workspaces are being phased out, and you should really look up use the new Workspaces and update the old ones eventually.

Hope this helps

Stuart