Forum Discussion
Problem when sharing reports using URL that resides in external users workspaces
- Hi there
You can then save a copy of the report as shown in my blog post here: https://www.fourmoo.com/2019/12/11/how-to-quickly-and-easily-copy-a-report-with-a-shared-dataset-to-another-new-app-workspace-in-the-power-bi-service/ Hi GilbertQ
Thanks for your answer.
With this copy functionality we could do a trick, a little workaround, instead of direct sharing, we can create a workspace for the interested people and then copy the report there. Then an administrator will add persons to this workspace and consequently they will gain access to the report.
Many thanks.
Hi Anonymous ,
For your situation, I think you share your company tenant url to Pepe and she create workspace and report in that website. And she give the share link of report to you and Jose. Then she click the "Grant access" button in email to grant you both. Then encounter the issue. Right?
If so, you need to take a note of a few points:
- First of all, Power BI will be signed in using her own default account. She have to open that tenant url to grant access.
- Secondly, she need to add users into access list. Even though have shared the report link to you, she still need to add into the list after clicking "Grant access" buttons in email.
https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-request-access
Yes, you right described the issue.
My comments in red below
v-xuding-msft wrote:If so, you need to take a note of a few points:
- First of all, Power BI will be signed in using her own default account. She have to open that tenant url to grant access.
Yes, but the acceptance URL that comes in the email button could be a bit "smart" and identify itself if the report resides in my home tennant or in an external tennant where I'm guest. I think it is a flaw in design or maybe this use case is not so usual but it will have to be considered in the future. - Secondly, she need to add users into access list. Even though have shared the report link to you, she still need to add into the list after clicking "Grant access" buttons in email.
Even that the URL in the email acceptance button doesn't work as expected, we found that you still can give access from this tab...
but when I clic on check button we got an error....
This error is related to the configuration in AD showed here because when enable this, sharing is possible.
We had to restrict that option because we don't want external users to see the entire list of users in the share box
So, all the issue comes down to one problem: How can an external user share a report without revealing to him all the list of users of the active directory?
IE: I want to Pepe share to Jose but not to Juan. Even more, Pepe or José don't even have to know that Juan exists.
Is that possible?
Regards
- First of all, Power BI will be signed in using her own default account. She have to open that tenant url to grant access.