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Previously granted permission overriding new permissions

I have a Power BI workspace app which has previously been shared with the build permission to underlying datasets.


I am trying to publish a report though this app to new people without the access to underlying datasets. i have unticked the options in the prior to updating the app but the person i have added cannot see the report as they do not have persmissions to the underlying dataset.


I shouldnt need to give access to the dataset for them to view the report. this would make the dataset available for them to connect to directly posing a risk to data security.


any ideas?

Community Support
Community Support

Hi @CoffeeAddictMk2 ,


Here are several suggestions to help you troubleshoot the issue:


1.Please check the user’s license.

1) The workspace for this app is not in a Power BI Premium capacity: All business users need Power BI Pro or Premium Per User (PPU) licenses to view your app.

2) The workspace for this app is in a Power BI Premium capacity: Business users without Power BI Pro or Premium Per User (PPU) licenses in your organization can view app content.


2.Whether the dataset and report are in the same workspace. In this case, the permission do not automatically flow through to the dataset. If your app relies on datasets from other workspaces, it is your responsibility to ensure all app users have access to the underlying datasets. For more information, please refer to: Publish an app in Power BI - Power BI | Microsoft Docs


3.Please check whether the user have read permission in dataset manage permission. For more information, please refer to: Dataset permissions - Power BI | Microsoft Docs



Best regards,

Yadong Fang

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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