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OnDaRoXx's avatar
OnDaRoXx
New Member
4 years ago
Solved

PowerBI . embedded on Sharepoint with external users

I want to share a report with an external customer via a Sharepoint website. The report is embedded on this web page. I have therefore
- Invited external customer as external collaborator in our Microsoft environment
- Assigned him to a group
- Gave this group read access to the report and the web page

Problem: He sees the web page, but the embedded report is not displayed to him. Does he need PowerBI PRO (which i have)? That would be very difficult, since very few of our customers will have the PRO version.

Thanks for your help

Need Help
  • Burningsuit's avatar
    Burningsuit
    4 years ago

    Hi OnDaRoXx 

    To give users free secure access to Reports you need a Premium Capacity licence. This is good if you have many people (>400) that need to view Reports. If you only have a few users that need to view Reports securely it will be cheaper to buy them a Pro licence each.

    The Premium Per User (PPU) licence is for people who want some of the benefits of Premium Capacity (Larger Datasets, faster Refreshes, Paginated Reports etc.) at a lower entry cost. But be aware here that one PPU licence is not much use, as everyone needs a PPU licence to view content on a PPU workspace.

    See : Power BI service features by license type - Power BI | Microsoft Docs

    The other alternative is to use "Publish to web" which places the Report on a publicly accessible web store. Anyone can view this Report without a licence, but it is not secure (anyone on the internet could find it) so it should not be used for proprietory information. see: Publish to web from Power BI - Power BI | Microsoft Docs

    Hope this helps

    Stuart

7 Replies

  • Burningsuit's avatar
    Burningsuit
    Icon for Resident Rockstar rankResident Rockstar
    4 years ago

    Hi OnDaRoXx 

    If the Report you shared is not in a Premium Capacity Workspace anyone will need a Pro licence to view the report shared with them, or a PPU licence if shared from a PPU workspace. Only content on a Premium Capacity Workspace can be shared with people who have a Free licence, all others need a licence to view.

    Hope this helps

    Stuart

  • OnDaRoXx's avatar
    OnDaRoXx
    New Member
    4 years ago

    Hi, thanks, this helps. Can you Explain me - what exactly is a Premium Capacity Workspace? Means this that an admin need a Premium Licence or do we need a company wide Premium Account? I dindt find the right Microsoft help ticket.

  • OnDaRoXx's avatar
    OnDaRoXx
    New Member
    4 years ago

    Does this means that i need to licence a capacity for several thousand euro or do i need only one premium user?

    When it is so expensive - which other options do i have to share it with external users without they need to have a peo license ?

    • Burningsuit's avatar
      Burningsuit
      Icon for Resident Rockstar rankResident Rockstar
      4 years ago

      Hi OnDaRoXx 

      To give users free secure access to Reports you need a Premium Capacity licence. This is good if you have many people (>400) that need to view Reports. If you only have a few users that need to view Reports securely it will be cheaper to buy them a Pro licence each.

      The Premium Per User (PPU) licence is for people who want some of the benefits of Premium Capacity (Larger Datasets, faster Refreshes, Paginated Reports etc.) at a lower entry cost. But be aware here that one PPU licence is not much use, as everyone needs a PPU licence to view content on a PPU workspace.

      See : Power BI service features by license type - Power BI | Microsoft Docs

      The other alternative is to use "Publish to web" which places the Report on a publicly accessible web store. Anyone can view this Report without a licence, but it is not secure (anyone on the internet could find it) so it should not be used for proprietory information. see: Publish to web from Power BI - Power BI | Microsoft Docs

      Hope this helps

      Stuart

  • v-henryk-mstf's avatar
    v-henryk-mstf
    Icon for Community Support rankCommunity Support
    4 years ago

    Hi OnDaRoXx ,


    Agree with the explanation given by Burningsuit . If the problem has been solved you can mark the reply for the standard answer to help the other members find it more quickly. If not, please point it out.


    Looking forward to your feedback.


    Best Regards,
    Henry

  • OnDaRoXx's avatar
    OnDaRoXx
    New Member
    4 years ago

    Thank you very much for you clarifycation. Finally: So there is no option to share Reports with customers without having them the pro version or publish without restrictions to web?