PowerBI Using Premium Per User and sharing with non-licensed users in SharePoint

[SkywalkerIsNull]

Hello,

I am attempting to understand the licensing requirements, it appears that if we license a user who will be creating the dashboards with a PowerBI Premium Per User license, they will be able to share to non-licesnsed users via SharePoint if the dashboard/resources are setup in a Premium Capacity.

Is this correct understanding?

And, is there documentation showing how to move existing resources that have been created, and move them into the Premium Capacity.

[SkywalkerIsNull]

Thank you @Shravan133 and @christinepayton.

That means for the moment, we will license the 10 users who need it with Power BI Pro (and where needed premium), and revist if/when we get to the point that individual licenses are more expensive than the P1/F64 tier options.

[christinepayton · Accepted solution]

The bypassing of licensing requires a specific tier capacity - not just any premium tier capacity. It's P1/F64 tier, which is pretty high up the list price-wise. Check your capacity SKU to see if it'll apply. https://community.fabric.microsoft.com/t5/Power-Query/Filtering-query-for-PowerBi-Odata-from-Graph-f... 

[Shravan133]

Your understanding of Power BI Premium licensing is partially correct. Here's a breakdown:

1. Power BI Premium Per User (PPU):
   • A user with a PPU license can access and create Premium features, but sharing with non-licensed users is not possible solely through PPU. Each user accessing PPU content must also have a PPU license.
2. Premium Capacity (P SKUs):
   • Premium Capacity (P SKUs) enables the sharing of dashboards and reports with non-licensed users, provided the content is hosted in a Premium Capacity workspace. Users accessing this content do not need a Pro or PPU license—only the Premium Capacity needs to be licensed.

If you want non-licensed users to access reports via SharePoint or Power BI Service, you need to ensure that:

• The workspace is in a Premium Capacity (P SKU).
• The reports are hosted in that workspace.
• SharePoint embedding adheres to the Premium rules.

Moving Existing Resources to Premium Capacity

To move your resources into Premium Capacity, follow these steps:

1. Assign Premium Capacity to Workspace:

   • In Power BI Service, go to the workspace you want to move.
   • Click on the "Settings" of the workspace.
   • Under "Advanced" settings, choose "Premium" and select the Premium Capacity you have available.

2. Migrating Reports:

   • Once you assign the Premium Capacity to the workspace, all content within that workspace (dashboards, reports, datasets, etc.) will automatically be part of Premium Capacity.

3. Documentation for Migration:

   • Microsoft provides detailed documentation on how to configure Premium Capacity and migrate workspaces. You can refer to this guide for step-by-step instructions.