Power bi report schedule

Hi venkatakrish_01,

Its hard without a error code, or a print but, let my try help:

The error occurs because email providers limit attachment sizes. Here are the best ways to solve it:

1. Best Solution (Power Automate): Create a Power Automate flow that exports the report, saves it to SharePoint or OneDrive, and then emails users a link to that file. This completely bypasses the 25 MB attachment limit and is the most scalable solution.

2. Simple Solution (Link Only): In the Power BI subscription settings, change the subscription to send only a link to the report (untick the "attach file" option). Users can then access the report in the service and export it themselves.

3. Workaround (Reduce Size): If you must send an attachment, try to reduce the file size by filtering the report (e.g., create separate, smaller subscriptions per region) or changing the export format (e.g., PDF is often smaller than Excel).

Reference: Create a dynamic subscription for a paginated report - Power BI | Microsoft Learn

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The issue is organizationally they use Google platform they don't have power automate same time I can share the link only issue is exactly this report should be sent on 12 AM so if I send the link and ask them to download it they may be delayed with the report numbers.