Forum Discussion
Power Bi Service - sharing reports
Hi SRUK
If the creator of the report has Pro or PPU license , the viewers also need Pro or PPU license to access to the report . Unless you put your report in a Premium capacity . Relatively speaking, the price of Premium is relatively high . If you just share a report instead of long-term cooperation, Premium is not necessary . For new users, they can apply for a 60-day Pro trial period , its function is the same as the official version of Pro .
Of course, you can also use the publish to web function. It does not have any permission requirements for accessing users, even if the user is not a power bi user. Because it is a public web version, anyone can access it. However, this does not apply to reports with private data. You can have a detail understanding about publish to web through the link below .
https://docs.microsoft.com/en-us/power-bi/collaborate-share/service-publish-to-web
Best Regard
Community Support Team _ Ailsa Tao
Thanks HashamNiaz , I thought if I publish the report to workspace and I can share the link to sales team to see their reports( End user don't need pro licence). Licencing and deployment of reports ( do's and Don't are not clear from Microsoft). Any suggestion on deploying reports for free licence holders in organisation. Thanks
Hi SRUK !
Another workaround is to publish your Report into Power BI Premium Capacity which is also a costly solution. Your organization needs to purchase a Power BI Embedded License.
As a low cost workaround you can create an email and assign a Power BI (Pro) license which can be shared with group of users, so they can only view the reports.
Regards,
Hasham