Power Bi App - Sharing without sharing underlying data?

[gerdtf84]

Hello,

I have created an app. I want to share it with external user.

In permission I deselected:

-"Allow all users to connect to the app's underlying datasets using the Build permission."

-"Allow users to share the app and the app's underlying datasets using the share permission."

When I launch the app and test with a test user at the very top there are the three dots that let me access the underlying data anyway. Any idea why and how to prevent it.

Bonus question: Can I invite external user by just entering their e-mail in the permissions tab of app or do I have to add them in Azure first?

Thanks

[ibarrau]

Hi. What do you mean with three dots? are you talking about the three dats any visual has? those can be removed with Power Bi Desktop. The formatting options for headers. I also think there is a setting to hide visual header on reading view for the pbix file.

Bones: if everything in your azure tenant is configured for B2B, then you can. Here you have more info: https://docs.microsoft.com/en-us/power-bi/enterprise/service-admin-azure-ad-b2b

I hope that helps,

[gerdtf84]

Hello,

thanks for your quick reply. You are correct the three dots are not sel evident, as there are many

Pls see this screentshot:

https://prnt.sc/M2xwNXl4zK5Y 

[ibarrau]

I can't see the screenshot the link won't work for me. You can take the screen shot with windows sniping tool and paste on the forum directly

[gerdtf84]

...here we go.

[ibarrau · Accepted solution]

Ok. Be sure that the users doesn't have permissions on the workspace or only have Viewer role. If the have member, contributor or admin it won't matter that you remove the options before sharing the app.

If they are not part of the workspace and you have shared the app with them removing all permissions and they still see that, you might want to rise a ticket because that would be weird.

You can also take a look at the permissions if you go to the workspace. Check the three dots of the dataset and click on "Manage Permission". That should show users with build permission for that.

In order to keep you calm, external users can't have build permission, so they would never have the ability to deep dive in the data. That's a limitation of the tool.

I hope that helps,

[gerdtf84]

Thanks. You are right... it is "weired" and I will go with the support ticket, since I checked all you said in advance.