Forum Discussion

marzanc01's avatar
marzanc01
Regular Visitor
1 year ago

Power BI licenses

1. MS Community Forums tell me that a person can only view reports in Power BI shared with them using Power BI Pro license only. However, if the person creating the reports has Power BI Premium License, then the users with whom the reports are shared can view it even with a free license. How accurate is this?

2. In the case, the above information is accurate, will they be able to view the reports that were created by me while I had a Pro license before converting to Premium license?

3. And will they be able to modify reports with a free license?
4. And can I transfer ownerships of reports?
Please kindly give me a detailed explanation on these if possible. 
Need Help

4 Replies

  • NandanHegde's avatar
    NandanHegde
    Icon for Super User rankSuper User
    1 year ago
    • Reports that have been published in powerbi premium workspace can be viewed by users who don't have any license. 

    Note: it is about premium workspace capacity

     

    Users need to have license to publish or modify any report in any workspace except my workspace

    • marzanc01's avatar
      marzanc01
      Regular Visitor
      1 year ago

      will they be able to view it without license when I have premium now for reports I created in the pro license version?

      • pallavi_r's avatar
        pallavi_r
        Icon for Super User rankSuper User
        1 year ago

        Hi marzanc01 ,

        Any report published in Premium capacity workspace, can be viewed by user without any power bi license.

        Thanks,

        Pallavi

  • Anonymous's avatar
    Anonymous
    Not applicable
    1 year ago

    Thanks for NandanHegde and pallavi_r's concern about this issue.

     

    Hi, marzanc01 

    I am glad to help you.

     

    Viewing Reports with Different Licenses:
    Power BI Pro License: Users need a Pro license to view reports shared with them if the reports are stored in a workspace that is not in Premium capacity.

    Power BI Premium License: If the reports are stored in a workspace that is in Premium capacity, users with a free license can view the reports. This is because Premium capacity allows for broader sharing capabilities, including to free users.

     

    Viewing Reports Created with Pro License After Upgrading to Premium:
    Yes, users with a free license will be able to view the reports you created while you had a Pro license, provided those reports are now stored in a Premium capacity workspace.

     

    Modifying Reports with a Free License:
    No, users with a free license cannot modify reports. They can only view the reports. To modify reports, users need at least a Power BI Pro license.

     

    You can check out the official documentations to learn more about the above:

    Power BI service features by license type - Power BI | Microsoft Learn

    Share Power BI reports and dashboards with coworkers and others - Power BI | Microsoft Learn

     

    Transferring Ownership of Reports:
    Yes, you can transfer ownership of reports. This is typically done by reassigning the workspace where the reports are stored to another user with the appropriate permissions.

    Transferring ownership of reports in Power BI Serv... - Microsoft Fabric Community

     

     

    I hope my suggestions give you good ideas, if you have any more questions, please clarify in a follow-up reply.
    Best Regards,
    Fen Ling,
    If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.