Power BI license for refreshing

Hello wokn ,

when you're working in a Pro-Workspace, every user also needs a pro license. That has always been like that and never changed.

What probably happened is that you used a Fabric Trial license. This was more or less a P1 capacity (or F64 with the new Fabric capacities). In this case a user can have a free license to view content. If that's the case and the trial license expired you have two options:

1. You keep the content in a pro workspace and all users get a pro license.

2. You buy a F64 capacity and the users can view content with a free license. Keep in mind a F64 starts at about 5'000 USD per month.

If you're a NGO, get in contace with Microsoft as different prices apply as far as I know.

If you need any help please let me know.
If I answered your question I would be happy if you could mark my post as a solution ✔️ and give it a thumbs up 👍

Best regards
Denis

Blog: WhatTheFact.bi
Follow me: twitter.com/DenSelimovic
Connect with me: LinkedIn

Hi wokn ,

Users with free licenses can use the Power BI service to connect to data and create reports and dashboards for their own use. They can't use the Power BI sharing or collaborating features with others, or publish content to other people's workspaces. However, Pro and PPU users can share content and collaborate with free users if the content is saved in workspaces hosted in Premium capacity or Fabric F64 or greater capacity. 

More detailed information can be found in the documentation: Power BI service features by license type - Power BI | Microsoft Learn

If you're already using the Power BI service, you now also have Fabric and all of its extra workloads and capabilities. There's nothing to migrate from Power BI to Fabric. All of your Power BI content is available in Fabric. Your workspaces are still there. Your reports are still in your workspaces. The user interface for Power BI is unchanged. The same capabilities are there. Use Power BI the same way in Fabric as you did when it was a standalone service.

If you have a Power BI or Microsoft 365 account, you can sign in to Fabric. For new users, create your first item in Fabric, and Fabric auto enrolls you in a free trial. The only license you need for all of Fabric is a Fabric (Free) license. If your organization doesn't yet have a Fabric capacity, sign up for a free trial capacity as well. Fabric is yours to explore at no cost. And, signing up takes only a few clicks.

More detailed information can be found in the documentation: What is Power BI? What is Fabric? - Power BI | Microsoft Learn

If your Current Period does not refer to this, please clarify in a follow-up reply.

Best Regards,

Clara Gong

If there is any post helps, then please consider Accept it as the solution  to help the other members find it more quickly.