Power BI Utilisation Report

[BigKev]

Hi All,

Does anyone know how we can check our Power BI report utilisation? If we are not an admin
If this view only admin can see, how can we extend the view to non-admin?

Below are the metrics I need:
- Who has accessed my report in the last 7 days?
- When do they access it
- how often it has been accessed in a day and the past 7 days?

Cheers,
Kev

[v-xicai · Accepted solution]

Hi @BigKev ,

If your task is to track user activities across Power BI and Microsoft 365, You may go to Admin portal -> Audit logs, select Go to Microsoft 365 Admin Center, on the Audit log search page, under Search, then you can search the activities of users. You can filter the audit data by date range, user, dashboard, report, dataset, and activity type. You can also download the activities in a csv (comma-separated value) file to analyze offline. For reference: Track user activities in Power BI

In addition, when you run either dashboard usage metrics or report usage metrics, you discover how those dashboards and reports are being used throughout your organization, who's using them, and for what purpose. See more: Monitor usage metrics for Power BI dashboards and reports.

While first of all, you may need to enable the feature "Audit and Usage settings" in Admin portal.

Best Regards,

Amy 

Community Support Team _ Amy

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[GilbertQ]

Hi there

I would suggest sending this blog post to your Admin to get the data set up. Then once the data is there, you can then connect to it and create a dataset for all your report usage needs?

https://www.fourmoo.com/2020/02/12/how-you-can-store-all-your-power-bi-audit-logs-easily-and-indefin...

[Anand24]

Hi @BigKev ,

You can view these information using Usage Metrics that are available with every report you publish to workspace.

Don't forget to give thumbs up and accept this as a solution if it helped you !!!

[KBO]

Hi @BigKev ,

sounds like usagemetric.

You can ask your Admin if this function is enabled in the Tenantsettings.

Then you are able to check who has viewed your report :).

Best,

Kathrin

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[Greg_Deckler]

@BigKev - Maybe your admin can create a Power BI dataset from the audit logs and generate a report... 🙂