Forum Discussion
Post PatronPower BI Tenant Migration – Access for Users Moving Between Tenants (INFY → TATA)
In your situation, since users from the TATA tenant will continue accessing Power BI content hosted in the INFY tenant through B2B collaboration, the key setting you need to focus on in the Power BI Admin portal (under Tenant settings → Export and sharing settings) is “Users can invite guest users to collaborate through item sharing and permissions.” This option must be enabled in the INFY tenant to allow external or guest users from another organization—such as [email protected]
from TATA—to access workspaces, reports, and datasets shared with them. Based on your screenshot, this setting is already enabled for the entire organization, meaning no further configuration is required from the Power BI Admin side. You don’t need to enable “External data sharing” or “Users can accept external data shares,” as those are meant for Fabric data-sharing scenarios, not for Power BI workspace access. As long as [email protected]
remains an active B2B guest user in INFY’s Azure AD with valid workspace permissions and a Pro license, he can switch to the INFY tenant in Power BI Service and continue working without interruption.
Super UserIn your scenario, since the Power BI content (reports, datasets, and workspaces) will remain in the INFY tenant, and users like [email protected]
will move to the TATA tenant, you’re essentially transitioning from a single-tenant setup to a cross-tenant (B2B) access model. The good news is that, as long as [email protected]
already exists as a guest user (B2B) in the INFY Azure AD, and his user principal name (UPN) remains the same, there’s no need for major reconfiguration from the Power BI Admin side — but a few important checks are required to ensure smooth access.
First, confirm that [email protected]
remains an active B2B guest user in INFY’s Azure AD after migration, with proper role assignments (Contributor/Viewer) still intact in the relevant workspace groups. Since Power BI identifies access via Azure AD Object IDs, if the TATA migration causes a new Object ID for the user, the existing permissions might break — in that case, you would need to reinvite the user from the TATA tenant into INFY as a new guest and reassign permissions. Also, ensure that cross-tenant sharing is enabled in INFY’s Power BI Admin portal under Tenant settings → External sharing, allowing external users from trusted organizations (like TATA) to access content.
From the user’s perspective, after migration, they’ll log into Power BI via https://app.powerbi.com
, select their INFY organization from the tenant switcher, and access the workspace as before. As long as the guest user has a Power BI Pro license (either in their home tenant, TATA, or assigned by INFY), and the workspace is backed by a Premium capacity, access will function normally. In summary, no structural Power BI admin changes are required beyond verifying permissions, guest account validity, and tenant sharing settings — but you should revalidate Object IDs post-migration to ensure continuity.
Post PatronThank you for the reply, can you please tell which option.
- Poojara_D12
In your situation, since users from the TATA tenant will continue accessing Power BI content hosted in the INFY tenant through B2B collaboration, the key setting you need to focus on in the Power BI Admin portal (under Tenant settings → Export and sharing settings) is “Users can invite guest users to collaborate through item sharing and permissions.” This option must be enabled in the INFY tenant to allow external or guest users from another organization—such as [email protected]
from TATA—to access workspaces, reports, and datasets shared with them. Based on your screenshot, this setting is already enabled for the entire organization, meaning no further configuration is required from the Power BI Admin side. You don’t need to enable “External data sharing” or “Users can accept external data shares,” as those are meant for Fabric data-sharing scenarios, not for Power BI workspace access. As long as [email protected]
remains an active B2B guest user in INFY’s Azure AD with valid workspace permissions and a Pro license, he can switch to the INFY tenant in Power BI Service and continue working without interruption.