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dantappin's avatar
dantappin
Regular Visitor
2 years ago
Solved

Power BI SharePoint Group Site Access - allow group users access by default?

I am new to Power BI and am on a trial plan for context.   I created some reports and published them from my personal workspace to a Sharepoint group page, of which I am an admin.   Users can onl...
Need Help
  • christinepayton's avatar
    christinepayton
    2 years ago

    You don't have to approve them if they're a member of your group that's attached to the SP site and you share the report or the app or the workspace with the group. You'd use the same group for the site and for your PBI content.

     

    The decision for pro/premium depends on how many users you have. You probably want to start with pro unless you have thouands of Power BI users. Everyone viewing a report in the web client needs a license with pro. 

christinepayton's avatar
christinepayton
Icon for Most Valuable Professional rankMost Valuable Professional
2 years ago

You can share Power BI reports and workspaces with a Microsoft 365 group, which comes with a SharePoint site. As long as your SharePoint site is M365-group-linked that'll work fine for you. You do need pro licenses or a premium workspace for people to view either way, though. 

 

Don't use embedded for trying to get internal people access to reports, that won't save you money. 🙂

acruz5's avatar
acruz5
Frequent Visitor
1 year ago

Okay I have the same issue. In which I (a pro liscense) gave a SharePoint group access to the report in Power BI then embedded the report in their SharePoint. It works one one of my SharePoints but not another. Any ideas?