Forum Discussion
Power BI Service Scheduled Refresh
Hello all,
I've had a dashboard project running with the scheduled refresh function for several months now, with issues being few and far between. I recently (<24hrs ago) upgraded my user license to Premium from Pro, so that I wouldn't be constrained by the limit of 8 scheduled refreshes for daily refreshes. Documentation clearly states up to 48 scheduled refreshes, but I still am being capped at 8 scheduled refresh times.
Does anyone have some insight or advice with this issue? My thoughts are that the change in license may still be pending, or something of that relation.
Thanks in advance
Hello pdp2025,
To complete the answer from the communities, when you upgrade from Power BI Pro → Power BI Premium Per User (PPU), the increased refresh limits (up to 48/day) do not always apply instantly. There are two important points to keep in mind:
1. License upgrade can take some time to fully propagate
Even though the PPU license is assigned, it may take several hours (sometimes up to 24h) for:
workspace capacities to recognize the new license
Power BI service to re-evaluate refresh quotas
datasets to update their refresh capabilities
This delay is normal.
Once the backend is fully synchronized, the limit should update to the PPU refresh quota.2. Your workspace must be in a PPU capacity
Even if you personally have PPU, the dataset refresh limit depends on the workspace capacity, not the user license.
To unlock:
48 scheduled refreshes per day
larger dataset sizes
incremental refresh improvements
➡️ The workspace must be upgraded to Premium Per User as well.
If your workspace is still on Pro, you will remain capped at 8 refreshes.
3. All users who want to access the report must also have a PPU license
Once the workspace is switched to PPU:
every viewer, contributor, or admin of that workspace
must also have a PPU license.
Otherwise they will not be able to access the content, even if you have PPU yourself.
Hope it can help you!
Best regards,
Antoine
5 Replies
Hello pdp2025,
To complete the answer from the communities, when you upgrade from Power BI Pro → Power BI Premium Per User (PPU), the increased refresh limits (up to 48/day) do not always apply instantly. There are two important points to keep in mind:
1. License upgrade can take some time to fully propagate
Even though the PPU license is assigned, it may take several hours (sometimes up to 24h) for:
workspace capacities to recognize the new license
Power BI service to re-evaluate refresh quotas
datasets to update their refresh capabilities
This delay is normal.
Once the backend is fully synchronized, the limit should update to the PPU refresh quota.2. Your workspace must be in a PPU capacity
Even if you personally have PPU, the dataset refresh limit depends on the workspace capacity, not the user license.
To unlock:
48 scheduled refreshes per day
larger dataset sizes
incremental refresh improvements
➡️ The workspace must be upgraded to Premium Per User as well.
If your workspace is still on Pro, you will remain capped at 8 refreshes.
3. All users who want to access the report must also have a PPU license
Once the workspace is switched to PPU:
every viewer, contributor, or admin of that workspace
must also have a PPU license.
Otherwise they will not be able to access the content, even if you have PPU yourself.
Hope it can help you!
Best regards,
Antoine
Hi pdp2025,
Assuming you are the dataset owner, Yes, seems like PPU license is yet to be active. You can also check the type of license from by clicking on your profile icon at top right of pbi services screen.Also, try refreshing your browser cache or open the workspace in incognito mode. You can also try to reauthenticate the dataset.
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LinkedInpdp2025 ,
Upgrading your user license alone doesn’t increase the scheduled refresh limit, the workspace itself must also be enabled for Premium Per User (PPU). Only when the workspace is assigned to PPU will the refresh capacity expand from 8 to 48 times per day.
Solution:
- Go to your Workspace Settings in Power BI Service
- Check the License mode section
- Ensure it shows:
- Premium per user (if you have PPU license), OR
- Premium per capacity (if your organization has Premium capacity)
- If it still shows Pro, you need to either:
- Upgrade the workspace to Premium (if you have PPU)
- Request your admin to assign the workspace to Premium capacity
Hi pdp2025 ,
I would also take a moment to thank AntoineW , for actively participating in the community forum and for the solutions you’ve been sharing in the community forum. Your contributions make a real difference.
I wanted to check if you had the opportunity to review the information provided. Please feel free to contact us if you have any further questions
Hi pdp2025 ,
I hope the above details help you fix the issue. If you still have any questions or need more help, feel free to reach out. We’re always here to support you
