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DannyAlfa
Regular Visitor

Power BI Reporting Set Up

Hi all,

 

I am a relatively new user of Power BI and want some support in better understanding how to set up end users for the company I work for. I currently have a PPU account along with my IT manager.

 

We will have around 10-20 end users scattered across the business and I want to set them up with the correct level of access so that they can view the reports that are being created.

 

My understanding from various theads and videos I have seen is that they will require a Power BI Pro Licence in order to view reports is that correct?

 

Any Help and advice is much appreciated.

1 ACCEPTED SOLUTION

@DannyAlfa Yes, you are thinking about it the right way.

 

The PPU license allows you to publish reports to a Pro or PPU workspace. If you publish reports to a Pro workspace, other users need at least a pro license to view. A PPU license can view a pro workspace too, but a pro workspace does not include any of the premium ppu features.

 

If you publish reports to a PPU workspace , then other users need a PPU license in order to view them.

 

All of this assumes that your organization does not have a dedicated Power BI or Fabric capacity.

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5 REPLIES 5
mohitkumawat
Super User
Super User

Hi @DannyAlfa ,

Your PPU licenses contribute to your organization's Premium capacity. This capacity allows a certain number of users to view reports in shared workspaces, even if they don't have Pro licenses.

Hi @mohitkumawat ,

 Do you have a source for that? Unless something has changed very recently, PPU does not allow other users to view reports in shared workspaces without a license. 

https://learn.microsoft.com/en-us/power-bi/enterprise/service-premium-per-user-faq

 

@djurecicK2  I thought the same, how i understood it was that they needed a pro licence to be able to view??

@DannyAlfa Yes, you are thinking about it the right way.

 

The PPU license allows you to publish reports to a Pro or PPU workspace. If you publish reports to a Pro workspace, other users need at least a pro license to view. A PPU license can view a pro workspace too, but a pro workspace does not include any of the premium ppu features.

 

If you publish reports to a PPU workspace , then other users need a PPU license in order to view them.

 

All of this assumes that your organization does not have a dedicated Power BI or Fabric capacity.

Hi @mohitkumawat ,

 

Thanks for this, im assuming I will need to identify these certain users somewhere, where can I find this?

 

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