Power BI Pro Licensing in the Cloud

[KevinSGoff]

My employer is looking to evaluate the PBI Cloud Service for 2 users (myself and my manager, though there could be more later)

I want to make sure I understand the licensing costs.  I know that PBI Pro goes for $10.99 per user/month, with a limit of 1 GB of compressed data models.

So for roughly 22 dollars a month, I can:

- Push up PBI content to the cloud under my domain name  to the cloud service

- My manager can view the content I deploy through his account, and export the data from any visuals to CSV/Excel  (I've been pushing PBI content up to a public site for my boss to test out some visuals, but I realize in that option, users can't export data)

- We can set up a gateway for up to 8 data refreshes per day. 

So just want to make sure that ~22 dollars a month will give us that.   (Possibly expanding in the future, but this is for a start)

I'm pretty sure the answer is "yes", but want to confirm.

Thanks,

Kevin

[rohit1991 · Accepted solution]

Hi @KevinSGoff ,
Yes, for $21.98 per month ($10.99 per user for Power BI Pro), you and your manager will have full access to Power BI Cloud Service with Pro features. This includes the ability to publish and share reports, allowing your manager to view, interact with, and export data from visuals to CSV/Excel. 

Additionally, you can set up an on-premises data gateway to schedule up to 8 data refreshes per day, ensuring your reports stay up to date. Unlike Power BI Public, where data export is restricted, Power BI Pro enables secure collaboration within your domain. As your team expands, each new user will require their own Pro license, but for now, your setup will work seamlessly at the stated cost.

[Akash_Varuna · Accepted solution]

Hi @KevinSGoff 

Yes.For $22/month (2 Power BI Pro licenses at $10.99 each):

1. You can upload Power BI content to the cloud under your domain.
2. Your manager can view content, export data to CSV/Excel, and interact with reports.
3. You can set up an on-premises data gateway and schedule up to 8 refreshes daily for your datasets.

This setup is sufficient for your requirements and can be expanded in the future if more users need licenses.
If this post helped please do give a kudos and accept this as a solution
Thanks In Advance

[v-pnaroju-msft]

Hi KevinSGoff,

We wanted to check in regarding your query, as we have not heard back from you. If you have resolved the issue, sharing the solution with the community would be greatly appreciated and could help others encountering similar challenges.

If you found our response useful, kindly mark it as the accepted solution and provide kudos to guide other members.

Thank you.

[v-pnaroju-msft · Accepted solution]

Thank you, @rohit1991, @Akash_Varuna ,for your response.

Hi @KevinSGoff,

We would like to check if the solution provided by @rohit1991 and @Akash_Varuna has resolved your issue. If you have found an alternative approach, we encourage you to share it with the community to assist others facing similar challenges.

If you found the response helpful, please mark it as the accepted solution and add kudos. This recognition benefits other members seeking solutions to similar queries.

Thank you.

[Akash_Varuna · Accepted solution]

Hi @KevinSGoff 

Yes.For $22/month (2 Power BI Pro licenses at $10.99 each):

1. You can upload Power BI content to the cloud under your domain.
2. Your manager can view content, export data to CSV/Excel, and interact with reports.
3. You can set up an on-premises data gateway and schedule up to 8 refreshes daily for your datasets.

This setup is sufficient for your requirements and can be expanded in the future if more users need licenses.
If this post helped please do give a kudos and accept this as a solution
Thanks In Advance

[rohit1991 · Accepted solution]

Hi @KevinSGoff ,
Yes, for $21.98 per month ($10.99 per user for Power BI Pro), you and your manager will have full access to Power BI Cloud Service with Pro features. This includes the ability to publish and share reports, allowing your manager to view, interact with, and export data from visuals to CSV/Excel. 

Additionally, you can set up an on-premises data gateway to schedule up to 8 data refreshes per day, ensuring your reports stay up to date. Unlike Power BI Public, where data export is restricted, Power BI Pro enables secure collaboration within your domain. As your team expands, each new user will require their own Pro license, but for now, your setup will work seamlessly at the stated cost.