Forum Discussion
Power BI Pro GCC - Sharing Workspace with External Entity and Vice Versa
We have recently started to use Power BI within our government tenant. One of our offices is working with an external entity in where the external entity has built a workspace for our office. When the external entity shares out the workspace for the government user to use, it routes the user to the standard https://app.powerbi.com site. In doing so, the government user is presented with a "This content requires Power BI Pro" as the link unknowingly creates a new Power BI account in the commercial cloud.
If the government user shares out their workspace with the external entity instead, it creates a share link for the external entity to use pointing to the government cloud version of Power BI. When the commercial user uses the link, it creates another Power BI account and then prompts the external user that they now need to purchase a Pro license. Is it impossible to share workspaces between government and commercial users without having to re-purchase a Pro license?
Thanks,
Los
Thank you both for your replies. I spoke with our Micrsoft Power BI Technical Contact and she stated that since the commercial cloud and the government cloud run independantly, licensing is also independant as well. In other words, a Commercial Pro license is not the same as a Government Pro license, and vice versa.
The only option was for us to create a government user account in our tenant to then assign the appropriate license.
I think another option was to assign a license to a guest account, however we are restricted doing so via policy.
Thanks again for your assistance!
4 Replies
- GilbertQ
Super User
Hi there
I would suggest talking to your Microsoft representative.
I do not have a deep understanding, but from what I do know when there is a Government cloud they are managed separately. Which would explain why it is asking for another Power BI Pro license. 
v-frfei-msftCommunity Support
Hi Anonymous ,
Please let the external users try to access your workspace by the Tenant URL.
Thank you both for your replies. I spoke with our Micrsoft Power BI Technical Contact and she stated that since the commercial cloud and the government cloud run independantly, licensing is also independant as well. In other words, a Commercial Pro license is not the same as a Government Pro license, and vice versa.
The only option was for us to create a government user account in our tenant to then assign the appropriate license.
I think another option was to assign a license to a guest account, however we are restricted doing so via policy.
Thanks again for your assistance!
- GilbertQThanks for letting us know. This is really useful information for myself and other people in the community
