Power BI Premium Sharing question

Hi arcmonkey127, 

Thank you for reaching out to the Microsoft fabric community forum. Also, thanks BhavinVyas3003, Poojara_D12, for those insights on this thread. I have identified few alternative workarounds that may assist in resolving the thread.

No, even with a Premium license (either Premium Per User or Premium capacity), reports shared from My Workspace cannot be accessed by free users.

• My Workspace is a personal workspace and cannot be assigned to Premium capacity.
• Sharing content with free users is only supported via workspaces assigned to a Premium capacity (P SKUs). Understand Power BI Premium capacity and sharing

Upgrading to Premium Per User (PPU) enables advanced features only for your account. It does not convert My Workspace into a Premium capacity workspace. To host a 3 GB dataset and enable sharing, you will need to publish to a shared workspace that is:

• Assigned to Premium capacity (for sharing with free users), or
• Assigned to PPU (only if all viewers also have PPU licenses). Workspaces in Power BI
  
  

To share a 3 GB Power BI report with others especially if they have free accounts you will need to use a shared workspace backed by Premium capacity (P1 or higher). Upgrading your account to Premium Per User (PPU) will not make My Workspace premium-enabled, nor does it allow sharing with free users. Instead, ask your admin to assign a Premium capacity to a new shared workspace, publish your report there, and grant access. Only report in Premium capacity workspaces support sharing with free users and allow large dataset sizes beyond 1 GB.

If this post helps, then please give us ‘Kudos’ and consider Accept it as a solution to help the other members find it more quickly.

Thank you for using Microsoft Community Forum.

Yes, you're mostly correct. With Power BI Premium Per User (PPU), you can publish reports over 1 GB, but viewers also need a PPU license. “Publish to web” allows free access but is public and insecure. To share securely with free users, use a workspace backed by Premium Capacity (like F64). All users with access will see full data unless you apply Row-Level Security (RLS), which restricts data per user. If RLS is set and a user isn't in a role, they'll see no data or get blocked.