Power BI Premium Per User to Power BI Capacity (What do do with users?) & How billing is defined?

[borole]

Hi All, 

we are planning to upgrade from Power BI Premium Per User to Power BI Premium Capacity. Currently we have 250 users with Power BI Premium Per User Licence. 

With Premium per Capacity we will reduce these users to 10 Power BI Pro Users, others will be Free users. 

In context to this, I need two information:

1. Do I need to remove Power BI Premium Per User licences for all users and set them all to Power BI Free? Or this will be automatically done?

2. How Power BI Billing is done? If I upgrade the Power BI to Premium per Capacity tomorrow, will all power bi premium per user licences be billed for August? Or do I have to do it today, so from tomorrow on there is no billing for Premium Per User licences?

I need this information as soon as possible. 

Thanks

[v-kaiyue-msft · Accepted solution]

Hi @borole ,

I’d like to acknowledge the valuable input provided by the @djurecicK2 . Their initial ideas were instrumental in guiding my approach. However, I noticed that further details were needed to fully understand the issue. 

Power BI Premium is a tenant-level Microsoft 365 subscription available in two SKU (stock keeping unit) families (P&EM SKUs). All Power BI Premium SKUs can be used as capacity nodes, with each SKU representing a set number of resources consisting of processor, memory and storage.

Processing is achieved through a set number of V-cores, divided equally between the back-end and front-end.

Power BI Premium Per user allows users to purchase premium features on a per user or per capacity (e.g. P1, P2, etc.) basis in the usual way. Storage resources will be shared by all PPU licensed users in your organisation.

If you have more than one user in your organisation, you can use PPU licences to acquire premium entitlements. There is no need to select any v-core for PPU capacity when purchasing PPU licences. each tenant will always have only one PPU capacity that will be available when the user is first allocated a PPU licence for that tenant. The user does not need to worry about the concept of any v-core in the PPU capacity.

The following table compares the features of Premium Per User (PPU) with Premium capacity.

Therefore, Power BI Premium Per User and Power BI capacity-based Premium are different licences and need to be purchased and set up separately. In addition, the monthly purchase of PPU is billed from the date of purchase, so you can complete the new setup before the end date.

It is worth noting that P SKUs for Power BI have been deactivated. after 1 July 2024, new customers will not be able to purchase PBI Premium per capacity.

• 
  After 1 July 2024, new customers will not be able to purchase Power BI Premium per capacity.
• 
  Prior to 1 January 2025, existing customers without an Enterprise Agreement (EA) will be able to renew their Power BI Premium capacity subscription. Customers with a renewal date after 1 January 2025 will need to replace their purchased Power BI Premium capacity subscription with purchased fabric capacity at the end of the agreement.
• 
  Customers with existing EA agreements can continue to renew their Power BI Premium capacity purchases annually until the end of their EA agreement. If the end of their existing EA agreement is after 1 January 2025, they will have to transition to Fabric Capacity at the end of their agreement to continue using Microsoft Fabric.
• 
  Customers on the Sovereign Cloud will not be affected by this deactivation as they currently do not have access to Microsoft Fabric and we will provide more information as soon as it becomes available.

More detailed information can be found at the link:

Power BI service features by license type - Power BI | Microsoft Learn

Power BI Premium Per User - Power BI | Microsoft Learn

Important update coming to Power BI Premium licensing | Microsoft Power BI Blog | Microsoft Power BI

If your Current Period does not refer to this, please clarify in a follow-up reply.

Best Regards,

Clara Gong

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[djurecicK2]

Hi @borole ,

 The Power BI Premium Per User is a separate license- it will not be impacted by adding a Premium/Fabric capacity. So you will need to change the license types yourself.