Forum Discussion
Power BI Licensing
Hi beaconfbb,
Below you'll find some clarification on your questions:
- Power BI Free licences are free for all users regardless of office 365 subscriptions. Power BI Pro licences are included in the Office 365 E5 licence, not in other licences
- The cost of one Power BI pro licence is 9.99 dollar.
- within Power BI there are only Free and Pro licences, no developer licences. all users who you will be sharing reports with will require a Pro licence (The rule of thumb is that you can use a free licence to develop all your content, but when you want to share that content with other users you will require a pro licence). If 800+ users will require access it might also be worth looking into Power BI premium, this is an alternative to a Pro licence where you do not need to buy a licence per user
More details can be found at: Pricing & Product Comparison | Microsoft Power BI
Best regards,
Tim
Hi beaconfbb
The combination is not feasable. But To add on what timg has said if your 800 users are going to interact with your report then you need to buy a Premium License for your developpers. But if there are going to only be viewers then a One pro license can do the job: develop your report and Publish it, once published, create an embed code for Public view and share the link with them or just embed the link into a website of your choice.
I would start with one pro license and add as I go. The premium is very cost effective espacially if you are not using it proparly.
Hi Amine,
Embed codes still require users to have a licence (Easily embed secure Power BI reports in your internal portals or websites | Microsoft Power BI-blog | Microsoft Power BI).
Regards,
tim
Thanks Amine and Tim. What if i create a report and publish it to a workspace and share the url. It is strictly for viewing , they cannot make changes. They can download and create their own version on their desktop and use it for their individual purpose.
Hi Beaconfbb,
Via Power BI service they would still require a pro licence.
You could distribute the report for example through teams or onedrive and all users would be able to open it for free on Power BI desktop, but the moment you want to share it with specific people in the organization through power BI service (even just for viewing) a Pro or enterprise licence will be required. (unless all data may be viewed by everyone outside the organization as well, then a "publish to web" code could be used as well like aj1973 mentioned. Though keep in mind that this method offers zero security.)
You are talking about 2 things at the same time:
This here
Is an URL that can be shared with anyone no fees related except your Pro License. They can ONLY view the report.
Now to make changes on a report in any one's desktop, that anyone needs to have access to what is called the Dataset of the report. For this the persone who is going to have access to the Dataset, there is 2 Options
- Pro license for who ever is going to have and access the dataset
- Without a pro license you can send the Pibx file of the report to the person who wants to make changes on the report, but this would need a hassle.
Let me know if you need more details
Hi Amine,
A big security sidenote here is that all reports that are published through the "publish to web" option have no security and can be viewed by everyone outside the organization as well, not only the 800 authorized viewers inside the organization. So this method would only be valid if the used data is meant for public view.
Regards,
Tim
