Forum Discussion
Power BI Licensing
Hi beaconfbb,
Below you'll find some clarification on your questions:
- Power BI Free licences are free for all users regardless of office 365 subscriptions. Power BI Pro licences are included in the Office 365 E5 licence, not in other licences
- The cost of one Power BI pro licence is 9.99 dollar.
- within Power BI there are only Free and Pro licences, no developer licences. all users who you will be sharing reports with will require a Pro licence (The rule of thumb is that you can use a free licence to develop all your content, but when you want to share that content with other users you will require a pro licence). If 800+ users will require access it might also be worth looking into Power BI premium, this is an alternative to a Pro licence where you do not need to buy a licence per user
More details can be found at: Pricing & Product Comparison | Microsoft Power BI
Best regards,
Tim
Thanks Tim,
One more set of questions and i think i will be good 🙂
Can i have Pro licenses for 3-5 developers and the rest 800 be under premium? If the user is having premium license is that enough for the user to see the report shared by our developers?
Thanks
Hi beaconfbb
The combination is not feasable. But To add on what timg has said if your 800 users are going to interact with your report then you need to buy a Premium License for your developpers. But if there are going to only be viewers then a One pro license can do the job: develop your report and Publish it, once published, create an embed code for Public view and share the link with them or just embed the link into a website of your choice.
I would start with one pro license and add as I go. The premium is very cost effective espacially if you are not using it proparly.
Hi Amine,
Embed codes still require users to have a licence (Easily embed secure Power BI reports in your internal portals or websites | Microsoft Power BI-blog | Microsoft Power BI).
Regards,
tim
Thanks Amine and Tim. What if i create a report and publish it to a workspace and share the url. It is strictly for viewing , they cannot make changes. They can download and create their own version on their desktop and use it for their individual purpose.
Hi Beaconfbb,
Via Power BI service they would still require a pro licence.
You could distribute the report for example through teams or onedrive and all users would be able to open it for free on Power BI desktop, but the moment you want to share it with specific people in the organization through power BI service (even just for viewing) a Pro or enterprise licence will be required. (unless all data may be viewed by everyone outside the organization as well, then a "publish to web" code could be used as well like aj1973 mentioned. Though keep in mind that this method offers zero security.)