Forum Discussion
Power BI Licencing
In office 365 there are 3 licence types
All the users have Free. I have written power bi reports and published as I have a premium licence. I have created BI and paginated reports. Do users need a pro licence to access the BI reports, and do users need a premium licence to access the paginated reports. I thought you only needed the paid licence if you wished to create and publish reports, but users could access if they had the free.
Thanks
Hi achester75
It appears you have a PPU licence only, and not full "Premium Capacity". This means users will need a licence to view content on the PPU workspaces. Free users will not be able to view. If you share Reports and Dashboards from a PPU workspace the users need a PPU licence. The exception to this are Paginated Reports, if you share a Paginated Report, the user only needs a Pro licence to view.
Again this is sharing via the share dialog, if you give users access to a PPU workspace they will need a PPU licence regardless of content.Hope this helps
Stuart
3 Replies
- Burningsuit
Resident Rockstar
Hi achester75
Any content , Reports, Dashboards, Paginated Reports, you place on a Premium Capacity Workspace can be shared with others who have a free licence. If the content is on a Pro workspace (no diamond icon) or on "My Workspace" users need a Pro licence to view it. If the content is on a Premium Per User (PPU) Workspace ( diamond with person icon) users need a PPU licence to view it. The key is to place the content in the right type of Workspace for your licence. In your case, as your organisation has a Premium Capacity licence, make sure you publish to a Premium Capacity Workspace to be able to share with free licence owners.
Hope this helps
Stuart
It makes sense, thank you when I try to create a new work space it only allows pro and premium per user. I have two work spaces, one is pro and the other is premium as I have paginated reports in the second. Does that mean for users to acces the first workspace they need a pro licence just for report access, then for the second work space the users need a premium licence to access the paginated report. Any BI reports I can move from the premium workspace and create a pro workspace. Have I got this right?
Is it worth considering the capacity option or is that a more expensive solution for larger companies with many users?
- Burningsuit
Hi achester75
It appears you have a PPU licence only, and not full "Premium Capacity". This means users will need a licence to view content on the PPU workspaces. Free users will not be able to view. If you share Reports and Dashboards from a PPU workspace the users need a PPU licence. The exception to this are Paginated Reports, if you share a Paginated Report, the user only needs a Pro licence to view.
Again this is sharing via the share dialog, if you give users access to a PPU workspace they will need a PPU licence regardless of content.Hope this helps
Stuart
