Permission and Pin reports

[miriambb]

Good morning!

We are starting to share reports with certain users. We have created a workspace and we have given the users access to the report rather than to the workspace. We have given them access to read and build, but unfortunately, they are not able to pin visuals and create their own dashboards. Does anyone have an idea why? and what we need to change.?

This access is in the report and not in the dataset.

[MAwwad · Accepted solution]

In Power BI, the ability to pin visuals and create dashboards is controlled by the workspace permissions. If you have given users access to a report but not to the workspace, they may not have the necessary permissions to pin visuals or create dashboards.

To resolve this issue, you can change the workspace permissions to give the users the necessary access. Here's how:

1. Go to the workspace in Power BI Service where the report is stored.

2. In the workspace, click on Access and then click Edit permissions.

3. In the Edit permissions dialog box, select the users or groups you want to give access to, and then choose Contributor from the drop-down list.

4. Click Save to apply the changes.

By giving users Contributor access to the workspace, they will be able to pin visuals and create their own dashboards based on the report.

Note: It's important to understand that granting Contributor access to a workspace will give users the ability to make changes to content within that workspace, so use caution when granting this level of access.

[Cadenze]

Hello, I realize this is a somewhat old reply but I thought I'd ask here first instead of creating a new post. In my organization, we're all Power BI Pro users. I have a workspace with "certified" semantic models which only I can see, and other workspaces with reports for users. For a user who is workspace admin to access a report, he needs read permission to the semantic model. For him to pin a visual from that report to a dashboard within his own workspace, it seems he needs Build permission to the semantic model. Is that really the only way? I don't want him to be able to download the model or link to it via Excel, so is there a way to let him pin visuals without granting build permission to the semantic model?