Forum Discussion
Paginated Report
Yes ,Paginated Report is the right option for this use case.
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It can display all rows without any scroll or data limit.
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You don’t need to create 7 different .rdl files.
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Build one report and use parameters for each view (Leadership, Manager, Canada, etc.).
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Add page breaks so every view appears on a separate page.
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When exporting to PDF or Excel, users will get complete data for all sections.
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Much easier to maintain and update one report instead of managing multiple files.
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Hi SowmyaTupakula,
Yes, that is possible, just set up the entity as a parameter.
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Yes, moving to a Paginated Report would be an effective solution for your scenario, especially since users want to receive the entire data view in email, rather than a cropped snapshot of a Power BI report page. Unlike standard Power BI reports, which are optimized for interactive exploration and visual summaries, Paginated Reports (.rdl files) are designed for pixel-perfect, printable, and scrollable tabular layouts that can handle large datasets with hundreds or thousands of rows. They are ideal for financial or operational reporting use cases where users need a complete data extract — either as a PDF, Excel, or email attachment — without being limited by screen space or scrolling restrictions.
You can definitely achieve your multi-entity requirement within a single Paginated Report by designing parameterized filters (for example, a parameter for “Legal Entity”). Using this approach, one .rdl file can dynamically render different entity-specific views, such as Canada, U.S., or others, based on the parameter value. This eliminates the need to create seven separate paginated reports. You can then schedule email subscriptions in Power BI Service, setting up one per entity if needed, so that each recipient automatically receives their filtered version of the report. In summary, a single, parameter-driven Paginated Report would be both efficient and scalable for providing full report views to users across multiple entities.