Open Group Workspace instead of My Workspace by default

Question

Is it possible to have Power BI web site & Mobile App open straight into a Group Workspace, rather than opening in My Workspace? We are deploying a solution at a client and all reports are being managed through group workspaces. They do no have any reports or dashboards sitting under 'My workspace' and would like to be able to update their profile so that it opens immediately onto one of their group workspaces.

An alternative would be to add a link to a dashboard/report in My Workspace that takes you to the group workspace.

anonymous · Answer

cmn&nbsp;Let's clear the air on a couple things. I agree on the "My Workspace", it is not the way to share on a corporate level.Also agree on Content Packs - it's&nbsp;not an easily understandable concept for large numbers of users to grasp. (May be relevant for smaller groups, but with alot of explanation)What I meant by "Report Owner Group" is the PBI Group that is created for the people you will hand off all the report management and sharing.&nbsp;Your use case is very similiar to several I've been a part of thus far (I'm also a consultant).&nbsp;Here is how I see your scenerio, and some ideas based on my implementations.1) Access to individual or AD group&nbsp;is&nbsp;supported in all sharing scenerio's - not an issue2) Read only - Shared dashboards (simple, clean, easy to explain to end users). Everyone has their own workspace, here are your company dashboards, and how you use them.3) Hide Dataset, you have to use Dashboard sharing, Content packs expose all parts of a dashboard. (reports/datasets)4) Multiple admins - Create one PBI&nbsp;Group to manage reports and sharing to end users. This could be multiple groups based on different departments, but this depends on size of company or number of reporting groups, etc. But suffice to say, I think there should be only a limited number of sources for reports to be shared from, it's easier to manage, and also easier to track down where issues come from.5) There is the all or nothing approach to permissions in PBI Groups right now, so that's hard to manage. Currently the only way to manage some aspects of a large deployment is in the business process, and not the tool yet. In my implementations, I recommend that all reports be created and managed in PBIX files - this assumes that the backend allows for Direct Query or live connection. For large implementations, I hope this is the case (otherwise there may be a&nbsp;size issue with the file 250mb).Using the PBIX files, you can create a process for a "hacked" way of version control. Either in a file share location like Sharepoint, TFS, or something where you can have a backup of your reports, and know who modified a file. That way, if anything happens to reports in the service, there is minimal downtime to re-deploy. This excludes Dashboards as those only exist in the Service, but those are easy to re-create.&nbsp;I look forward to more of the governance/admin capabilities as well, but in the mean time I've found that there are ways in which I can replicate what I need in the business process to get me to a comfortable point.This isn't to say that there is only one approach, but I find that in order to get early adoption for any new BI project, the easier it is to use for end users, the better. Creating shared PBI Groups to share dashboards or content to another PBI Group for end users seems unecessarily complicated to me and harder to explain- Got kinda long winded there, would love to hear feedback/what your approach has been.

cmn · Answer

Anonymous&nbsp; Thanks again for the long post. &nbsp;I think I understand where you are coming from now, with "Report Owner Groups" and "Report Consumer Groups". &nbsp;It was not my intention to have one group for report owners, and another group for users/consumers. &nbsp;Rather there would be a single group used by both sets of users. &nbsp;&nbsp;However the idea to just use the group for owners/admins, and share the dashboards&nbsp;into people's 'My Workspace' is a good one. &nbsp;&nbsp;This way we can use the group to allow multiple people to have admin access to the group (and allow us to handover to the business IT team when we are finished). &nbsp;Simply sharing the dashboards&nbsp;outside of the group&nbsp;is definitely a better solution. &nbsp;At least in the short term until the governance/adminh story is matured. The ability to share outside the group is the piece of the puzzle that I couldn't&nbsp;see.&nbsp;Once slight problem I can see is that people are able to remove the&nbsp;dashboards that have been shared with them, but that is&nbsp;probably unlikely.

anonymous · Answer

cmn&nbsp;There is no setting that I am aware of that will allow you to change the default workspace. A couple ideas:After the workspace is created, have the end user save the URL of the group dashboard as a favorites link. This doesn't require anything on the Power BI side and the user gets directed to the page they want.Your alternative is also viable. You can connect any URL to a dashboard tile, so that when you click the tile the user is taken to a site of you choosing.&nbsp;&nbsp;link&nbsp;look under the "Add a hyperlink to a dashboard tile"&nbsp;

cmn · Answer

Anonymous Thanks for the suggestion. We have discussed that as an option, but we may stuggle to get C-level users to do that.

Your other suggestion, with the dashboard tile connecting to a URL might work. This is not what I was actually suggestion in my comment. I was actually thinking of being able to do something like clicking "+" create dashboard button, but instead of creating a new dashboard, have the option to create a link to a group dashboard instead.

anonymous · Answer

cmn&nbsp;I'm trying to understand the purpose behind using a Group for a set of reports for C-levels. The sharing of dashboards is typically the easiest way to appease this group because they are usually the read only user. Can you help me understand your scenerio, I may be able to recommend different ways to deploy if you'd like.

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Open Group Workspace instead of My Workspace by default

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