Need help / best practices with setting up workspaces

[DRing]

I'm part of a newly created small team in my company with the task of building Power BI reports for various users across the organization. For now, our primary users are our exectutive management team.

I'm trying to figure out how I should set up my workspaces to accomplish the following:

1. Provide a space where myself and others can collaboratively build reports.

2. A space where our executives can access final versions of reports and mobile versions of those reports.

Is there a standard way to set up work spaces so that our developers have access to what they need and our executives have access to the reports but don't icons for a report, dataset, and dashboard for single report?

[GilbertQ · Accepted solution]

Hi @DRing 

The best way to do this is to create an App Workspace.

In the app workspace you add in the users who are part of your team with member or admin permissions.

You can create an App from your App Workspace. The Exec's then get added to the App (which they can view all the reports).

When you upload changes to the App Workspace those changes do not automatically flow through to the App. This means that you can upload your changes to the App Workspace, other users can view the changes. Finally if the changes are good to go, you can then update the App which will then show the new changes.

[DRing]

Thanks so much @GilbertQ . As a follow up, what would determine the need for more than one workspace? Wanting the same users to have different access levels across different work spaces? Too many reports in a single workspace? Wanting to segment reports ( workspace for sales, workspace for operations, workspace for finance, etc)? Something else? I'm trying to understand if one workspace is sufficient for my needs. 

[GilbertQ]

Hi @DRing 

You can use App Audiences to only show certain reports for certain users.

Somtimes it is easier to have different app workspaces as you say for Sales and Finance. 

I would recommend always trying to understand why there is a requirement for another app workspace.