Multiple employees have access from a shared account.

[pbi1908]

Hi everyone, 

We have multiple PPU accounts in the company, but since we would like to migrate all the SSRS reports to Paginated Reports on PBI we would like to give access to all the employees of the company to those Paginated Reports. 

Since there are many employees 400 and it's not possible to support the cost 400*16, i am thinking to create some PPU accounts per department and share the Credentials across each department in order to have access. 

My firts question is, if what i described above is against Microsoft terms so to share the credentials with multiple employees. 

I already saw this aritcle which it says that is not, but i would like another one confirmation if anyone knows. 

https://community.powerbi.com/t5/Service/Is-it-against-the-service-agreement-for-multiple-users-to-s...

The second question is, can i apply Row Level Security, or to block some users to see some reports if i have a shared account ?

For example let's say that i have a Sale Director, and Junior Sale Operation Specialist that they share the same account, i want the Sale Director to see all the Reports and jr Sale Operation Specialist to see only one report, is it possible and how ? 

I read something about Effective User Name but it was not so clear how i can do it. 

Thanks a lot. 

[pbi1908]

Correct I will send directly to Microsoft, thank you ! 

[TomMartens]

Hey @pbi1908 ,

I consider this not correct forum asking if a certain "concept" is considered a violation of license terms. Instead, I recommend reaching out to your MSFT sales representative.

Effective user name helps in regards to RLS but unfortunately does not apply when you share an account, the reason is simple: PPU (Premium Per User) is a "personalized" license type, for this reason, the feature effective user name can not be used. From my perspective sharing an account is a violation of license terms, but I'm not a MSFT employee and for this reason everything I share on this forum is my personal view and I can not hold responsible for anything.

You can use RLS and Effective user name in combination with Power BI Embedded in so-called user owns data scenarios: Security in Power BI embedded analytics - Power BI | Microsoft Learn

Hopefully, this provides some idea to tackle your challenge.

Regards,

Tom