Monitoring usage for shared reports via Public Web based links

[AdiBiAcumen]

Hello Power BI Community:

I have created a few Power BI Service models and sent the published Public web links via email to internal users.

However, I would like to monitor high level performance activities for these links. E.g.

1. Last date/time when the link was accessed.

2. Number of times the link was accessed on specific date.

Etc.

Need high level statistics and not necessarily page by page.

Can you please help.

Thanks. Regards....Adi 

[SaiTejaTalasila]

Hi @AdiBiAcumen ,

You can contact your tenant they will be able to provide those details incase if they are capturing audit/activity logs.

Thanks,

Sai Teja 

[AdiBiAcumen]

Hello Sai:

Thanks for the response.

I am not sure I understand your solution. Would appreciate if you can elaborate a bit more.

Thanks and best regards.....Adi

Adi K. Asavaid

[SaiTejaTalasila]

Hi @AdiBiAcumen ,

Currently I'm working as power bi admin for US based life sciences company.Here our tenant admin created some ETL process to capture all activity logs to azure SQL database for audit purpose (more than 6 years data for entire tenant everything will be captured activity under premium or pro or myworkspace). Similarly your tenant admin may be capturing the data for audit purpose.If you want to know when they opened the reports what activity was triggered.

Thanks,

Sai Teja 

[AdiBiAcumen]

Hello Sai:

Many thanks for your response and trying to solve this issue. However, in my case their is no tenant admin since the Power BI Service created link is for web based open to all.

Thanks and best regards....Adi

[v-jtian-msft]

Hi,@AdiBiAcumen Thank you for your reply
Hello,@SaiTejaTalasila,thanks for your concern about this issue.
Your answer is excellent!
And I would like to share some additional solutions below.

Although I'm not very good at rest API and power bi embedding, I found similar posts that have already addressed it, so I hope that helps.
You may be able to get access to the reports via embedded code, but it requires some programming skills.
Here is a link to the post in question, I hope it helps and I wish you the best of luck in realizing your needs.
URL:Solved: Tracking usage in Publish to web - Microsoft Fabric Community

I hope my suggestions give you good ideas, if you have any more questions, please clarify in a follow-up reply.

Best Regards,

Carson Jian,

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[AdiBiAcumen · Accepted solution]

Hello Jitian, Sai and Community:

Many thanks for all your help and suggestions.

I was able to solve my issue using a third party tool Bitly (www.bitly.com)

It provided me with the basic statistics that I needed.

Once again thanks for all your help.

Best regards....Adi

[v-jtian-msft]

Hi,@AdiBiAcumen Thank you for your  reply.
It's great that you were able to find the right tool to fulfill your needs and that you shared him with the community, it's great when it comes to users in the community who have a similar problem and you can mark your reply as a solution, which will benefit other users to quickly find the right way to do it!
Thank you.😁
I hope my suggestions give you good ideas, if you have any more questions, please clarify in a follow-up reply.

Best Regards,

Carson Jian,

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[v-jtian-msft]

Hi,@AdiBiAcumen. I am glad to help you.
If you want to get the recent usage of a report that has been shared with other users.
I recommend you to use the Situation Monitor report to monitor the usage of the report.
You can see the recent usage of the report in a very visual way.
Here is the official link, hope it helps you:
URL:
Monitor report usage metrics - Power BI | Microsoft Learn
Monitor usage metrics in workspaces (preview) - Power BI | Microsoft Learn
You can save a copy of the tracking report or analyze the data in Excel.

You can also try using the Power BI RESTAPI to get recent access to the report
The REST API provides a variety of functionality including managing reports, datasets, user activity, and more!
Below are the official links to help you:
URL:
Admin - Get Activity Events - REST API (Power BI Power BI REST APIs) | Microsoft Learn
Power BI REST APIs for embedded analytics and automation - Power BI REST API | Microsoft Learn

I hope my suggestions give you good ideas, if you have any more questions, please clarify in a follow-up reply.

Best Regards,

Carson Jian,

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly. 

[AdiBiAcumen]

Hello Carson Jian:

Many thanks for your response and suggestions.

Maybe, I was not clear in my question and request.

I am aware of the Report usage metrics for the Reports in Power BI Service and I have had no problems in the past for using it.

However, my question is tracking of the link that is generated from Power BI Service as 'Publish to Web'; that you can send out via Email. 

I would like to track traffic on this link sent out via Email.

Is there a way in Power BI Service to track the traffic ? If not in Power BI is there another way?

Thanks in advance for your help.

Best regards....Adi