Today we announced changes to Power BI Pro and the free service effective June 1, as well as the availability of an extended Power BI Pro trial offer. Please refer to our free Power BI service changes board for more information.
This discussion board contains a set of frequently asked questions. Please share your comments and additional questions.
Beginning June 1, the free service will have capabilities equivalent to Power BI Pro. This includes the same 1 GB workbook size limit, up to 8 daily scheduled refreshes for datasets, and maximum 1 million rows/hour streaming data rate. We’re also providing access to all data sources, including those available through the on-premises data gateway.
Peer-to-peer dashboard sharing, group workspaces (now called app workspaces), and analyze in Excel with Power BI apps are capabilities limited to Power BI Pro.
Changes to the free service will go into effect on June 1.
No. You will not lose access to any content you’ve uploaded to the Power BI service. Content you’ve shared with others may no longer be accessible by recipients on June 1. Likewise, at that time you may no longer have access to content others have shared with you. Existing users of the free service who have been active within the past year can take advantage of the free 12-month extended trial of Power BI Pro. The offer will deliver the full capabilities of Power BI Pro to ensure you have the appropriate time to adjust how you use the service.
Please refer to the extended Power BI Pro trial terms and conditions.
Sign up for a standard 60-day Power BI Pro trial.
Power BI Pro trial users will be eligible for the extended Power BI Pro trial offer as long as they registered for the free service on or before May 2.
Sign in to the Power BI service any time on or after June 1 and follow the prompts to register for the extended Power BI Pro trial.
Users of the free service with access to dedicated capacity in Power BI Premium will have the ability to receive content distributed to them by Power BI Pro users.
No changes are being made to Power BI Pro.
No changes are being made to Power BI Desktop.
I am not exactly sure why the same question continues to be asked, and answered in different ways on the message board.
I have a Power BI Pro license, and create dashboards for use in my organization. Those individuals that are consuming the reports use their organizational credentials to access the dashboards (but are not pro users) though Office 365.
Can I expect that they will be able to continue to consume the existing/new dashboards I create, without having a Pro license?
Sorry if the answers have not tackled your question about free users. As you can see, the FAQ does not mention Office 365 licenses or users at all and that is by the design: all Power BI permissions and features for Pro and Free users are defined by a Power BI license, not an Office 365 one.
This means, and to answer your question more specifically, if the users you're sharing dashboards and reports with today do not have a Pro license, they will need one on June 1st to do so. It doesn't matter if they are Office 365 users or not.
Free users, beginning June 1st , can take advantage of the extended Pro trial to continue accessing the content. After the extended trial expires, users will need a Pro license to maintain access.
Terms and conditions for the extended trial can be found here.
Massive change for free users such as small businesses which I've been refering them to use Power BI as the best option in the market. Not sure where the power bi team had their feedback from (I suspect the internal people of commercial) to do this change only in giving a month notice (poor).
Today I received an email regarding the new changes. In the email it says:
If you’re interested in an extended Power BI Pro trial that will run from 1 June 2017, to 31 May 2018, simply sign in as normal on or after 1 June 2017, and get going. Contact us to learn more about Power BI Pro.
I'm currently on a free 2 month Pro trial. In the T&C for the extended Pro trial it says:
Could you please help clarify whether I'm eligible for the extended Pro trial? I assumed that since I received a targeted email inviting me to extend the trial that I would be eligible. However according to the T&C it sounds like I'm not.
Thanks for asking this question. We needed to go back and make sure our T&C would cover this. The answer is Power BI Pro trial users will be eligible for the extended Power BI Pro trial offer as long as they registered for the free service on or before May 2. Please refer back to the extended Power BI Pro trial terms and conditions.
About Power BI Premium, I'd like a few clarifications.
Yes, embedding Power BI in apps will be licensed through Power BI Premium moving forward. Support for on-premises data will be available as part of Power BI Premium. Note we will be introducing additional SKUs for Power BI Premium that target embedded scenarios. While we aren’t disclosing details at this time, our approach is to add further pricing flexibility for embedded scenarios based on the needs of organizations building apps and their customers consuming them.
What about the embedded PBI webpart in Sharepoint 'new experience' pages? In the current preview release, all consumers of the page need Pro licenses. Will this feature be Free starting June 1 or still Pro?
Hey Power BI people! I see from the FAQ that
"Users of the free service with access to dedicated capacity in Power BI Premium will have the ability to receive content distributed to them by Power BI Pro users"
Is that also the case for content distributed by pro users using on-prem analysis services. In other words, is this also true:
Users of the free service with access to dedicated capacity in on-prem Analysis Services will have the ability to receive content distributed to them by Power BI Pro users
Hi @MiguelMartinez. Thanks for taking a stab at my question. Sorry, I wasn't clear, although that did answer another question I had.
Anyway, I'm curious if Pro user content can be shared to a free user if the content is using an live Analysis Services instance on-prem (not a PBI Reporting Server).
Hi again @SourceToShare,
You are more than welcome. We are here to help 😄
Now, if I'm understanding your question correctly, a Power BI Pro user would be able to distribute content - including content using Analysis Services - if the content is published to Power BI Premium capacity workspace and share that with a free user that is also part of that Power BI Premium capacity instance.
That was my complicated version of saying yes, you can 🙂
Will Power BI embedded pricing remain in place, even though it is being merged with Premium? Becuase as a small business, we can't afford $5k for a single node each month to service a dozen or two clients (external users) who don't need editing, particularly when embedded would cost us less than 10% of that. And becuase you've removed the ability to view a shared dashboard using Free, all would have to upgrade to Pro. The issue here is not that the 10$ per month, I would cover that if I could. But it is utterly unprofessional to ask clients to go through the hassle of signing up for a paid service just to access my service and have me send them a reimbursement check. Furthermore, there's no simple way to onboard them into my account as they are all external users with thier own corporate accounts, policies, etc. The nice thing with the previous embedded is that they could login to my website, where they already had an account, to view their dashboard. Please tell me I'm misreading something. Otherwise you've squeezed out a large number of small businesses.
We will be introducing additional SKUs for Power BI Premium that target embedded scenarios. While we aren’t disclosing details at this time, our approach is to add further pricing flexibility for embedded scenarios based on the needs of organizations building apps and their customers consuming them. Also, since recipients consuming content embedded in apps are licensed within Power BI Premium, they wouldn’t need to be licensed individually per user.
Thanks for this FAQ. What about reports I've uploaded to PowerBI service and then published to web? Will the embed codes cease to work after June 1?
Users of the free Power BI service will continue to have the ability to use Publish to Web. That means that any reports and embedded codes will still work.
Check out the November 2023 Power BI update to learn about new features.
Read the latest Fabric Community announcements, including updates on Power BI, Synapse, Data Factory and Data Activator.
Join us for a free, hands-on Microsoft workshop led by women trainers for women where you will learn how to build a Dashboard in a Day!
130+ sessions, 130+ speakers, Product managers, MVPs, and experts. All about Power BI and Fabric. Attend online or watch the recordings.