Forum Discussion
Licensing Power BI report outside organisation
I'm running a trail of Power BI for the purpose of creating a Power BI report for one of my clients.
Being new to Power BI/Fabric I'm on a trial license.
When I click my profile I get the following:
License type: Free account
Trial status: 51 days left
Learn about Fabric trial
When I click on 'View account' I get the following:
Microsoft Fabric (Free)
*Purview Discovery
*Exchange Foundation
*Power BI (free)
Microsoft Power Automate Free
*Exchange Foundation
*Common Data Service
*Flow Free
Microsoft 365 Business Premium
When I go to the report in the Power BI report in the browser and select share, then select specific people and enter the email address I get the message
So here are my questions
- Can I share this report with external parties? If so where does this go wrong?
- Are my trial licenses sufficient to share this report?
- What licenses does the client need to view this report? Are free licenses available given this report is read-only?
Hi thomasfmeier
First of all, great questions.
The good news is: You can indeed share reports with externals.
However, this requires you to add them to your tenant/Entra ID as Guest Users.
Further, they will indeed need a Power BI Pro license as well. You will need to assign their Guest Users with a license in your tenant.
There are also a few settings you need to turn on in your Admin Portal.
See more here: Distribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn
_____________________________________________________
I hope my comment was helpful.
If your question was answered, please mark your post as 'Solved' and consider giving me a 'Thumbs Up'.
Find me on LinkedIn, Sessionize, or my blog Downhill DataHi, thomasfmeier
Users need one of these licenses, Power BI Pro or Premium Per User, to view embedded reports, unless the report is located in a workspace with Power BI Premium capacity.
And users must be logged into Power BI to access reports. This ensures that all permissions and data security measures are adhered to.
I hope my suggestions give you good ideas, if you have any more questions, please clarify in a follow-up reply.
Best Regards,
Fen Ling,
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
3 Replies
- Jonvoge
Most Valuable Professional
Hi thomasfmeier
First of all, great questions.
The good news is: You can indeed share reports with externals.
However, this requires you to add them to your tenant/Entra ID as Guest Users.
Further, they will indeed need a Power BI Pro license as well. You will need to assign their Guest Users with a license in your tenant.
There are also a few settings you need to turn on in your Admin Portal.
See more here: Distribute content to external guest users with Microsoft Entra B2B - Power BI | Microsoft Learn
_____________________________________________________
I hope my comment was helpful.
If your question was answered, please mark your post as 'Solved' and consider giving me a 'Thumbs Up'.
Find me on LinkedIn, Sessionize, or my blog Downhill DataThanks for the quick reply. Does your response equally apply if I were to embed this report in a website or portal? They would probably have to authenticate (unless it's the public option). If so what authentication does this login refer to? Power BI Pro? Others?
Hi, thomasfmeier
Users need one of these licenses, Power BI Pro or Premium Per User, to view embedded reports, unless the report is located in a workspace with Power BI Premium capacity.
And users must be logged into Power BI to access reports. This ensures that all permissions and data security measures are adhered to.
I hope my suggestions give you good ideas, if you have any more questions, please clarify in a follow-up reply.
Best Regards,
Fen Ling,
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
