Forum Discussion
License(s) required for specific use case
Community SupportHi, tvilla ;
1: Do the other users also need pro version to access report?
For normal, if you want to share a private report or dashboard to others, you and others both need the Pro license.
If you have purchased Premium and add your content to Premium, then when you share the content, the receiver could be free user.
Or select public to web, Securely log in to SharePoint.You can embed your content securely in an internal portal or website Online options. These options ensure that all permissions and data security are enforced when your users view your internal data.
2.if premium licences are required for the consumers of the report also?
As far as I know, the viewer doesn't need this requirement.
3. The other way around
Publishing to the web is a good and free option if you don't need RLS.
Second, for virtual data gateways, This new service only works for Power BI premium workspaces.
May be could install an On-premises Data Gateway on an Azure Virtual Machine within the same VNET as my sources (or in a peered VNET).
In summary, premium capacity is a good choice for now if you need to share it with free users and use RLS.
Best Regards,
Community Support Team_ Yalan Wu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Thanks for your reply, v-yalanwu-msft.
I was reading the documentation about sharing a report with SharePoint and noticed the following:
- Users viewing a report in SharePoint need either a Power BI Pro or Premium Per User (PPU) license or the content needs to be in a workspace that's in a Power BI Premium capacity (EM or P SKU).
- When using the Embed in SharePoint Online option, the embedded reports respect all item permissions and data security through row-level security (RLS), so you can easily create secure internal portals.
So, except for the page customization, I can't see any differences in sharing report through SharePoint or PowerBI service for my use case.
Related to 3, I did not mention that, but i knew about the possibility of using an on-prem data gateway. However, I still want use Virtual Network Data Gateway.
In summary, I have two choises:
- Using premium capacity
- Purchase a couple of premium licences for the developers and several pro licences for the users (cause they don't need the premium one as you said in response point 2)
Can you confirm all this?
Thanks and regards.
- v-yalanwu-msft
Hi, tvilla ;
As far as I know, a premium capacity plus at least one PPU(for editing management using the Data Network Data Gateway) is a good choice. If the workspace is in premium capacity, the viewer does not need a license, but if the client needs to edit the report, pro is required.
Best Regards,
Community Support Team_ Yalan Wu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.