Showing results for 
Search instead for 
Did you mean: 
Not applicable

Is it possible to give access to a specific user for specific dashboards in a workspace?

Hi All,


I have a requirement and is explained below.


Let us assume I have a space called "My Space" and in this space I have pulbished 3 reports namely 1.Sales dashboard, 2.Operations dashboard and 3.Profit dashboard. When a user from Sales team access the space Myspace at that time he need to se only the dashboards related to sales and similarly if a user from operations logged in he need to see only opeartons dashboard. 


Basically he re I need to hide the dashorads not data. Is it possible? 


Your help is appreciated. Thanks in advance.



Super User
Super User

Hi. Sure you can. There are two ways to share a piece of the workspace items. Before continue the user must not have access to the workspace at all. Not even as a viewer.

The first one and most reliable if this is for an unusual case is sharing the specific item. You can open a Report or Dashboard and look for the "Share" button to only share that specific item. You have to consider that sharing a Dashboard means sharing all the reports you have used to pin items too.

The second option when you need to share this with a lot of people limited is creating a Power Bi App. The app is a selections of items of the workspace that will be included in, we can say something like a sharing pack.

Hope this helps.

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Happy to help!

LaDataWeb Blog

Not applicable

Hi Ibarrau,


In my case I'm not going to share the reports via email or something. The user have to login into the workspace and then he need to view only the related content.




Helpful resources

PBI Sept Update Carousel

Power BI September 2023 Update

Take a look at the September 2023 Power BI update to learn more.

Learn Live

Learn Live: Event Series

Join Microsoft Reactor and learn from developers.

Dashboard in a day with date

Exclusive opportunity for Women!

Join us for a free, hands-on Microsoft workshop led by women trainers for women where you will learn how to build a Dashboard in a Day!

Top Solution Authors
Top Kudoed Authors