Showing results for 
Search instead for 
Did you mean: 
Not applicable

Is it possible to give access to a specific user for specific dashboards in a workspace?

Hi All,


I have a requirement and is explained below.


Let us assume I have a space called "My Space" and in this space I have pulbished 3 reports namely 1.Sales dashboard, 2.Operations dashboard and 3.Profit dashboard. When a user from Sales team access the space Myspace at that time he need to se only the dashboards related to sales and similarly if a user from operations logged in he need to see only opeartons dashboard. 


Basically he re I need to hide the dashorads not data. Is it possible? 


Your help is appreciated. Thanks in advance.



Super User
Super User

Hi. Sure you can. There are two ways to share a piece of the workspace items. Before continue the user must not have access to the workspace at all. Not even as a viewer.

The first one and most reliable if this is for an unusual case is sharing the specific item. You can open a Report or Dashboard and look for the "Share" button to only share that specific item. You have to consider that sharing a Dashboard means sharing all the reports you have used to pin items too.

The second option when you need to share this with a lot of people limited is creating a Power Bi App. The app is a selections of items of the workspace that will be included in, we can say something like a sharing pack.

Hope this helps.

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Happy to help!

LaDataWeb Blog

Not applicable

Hi Ibarrau,


In my case I'm not going to share the reports via email or something. The user have to login into the workspace and then he need to view only the related content.




Helpful resources

Exciting changes

Power BI Community Changes

Check out the changes to the Power BI Community announced at Build.

May 2023 update

Power BI May 2023 Update

Find out more about the May 2023 update.