Forum Discussion
In Azure PPU license is transferable between users
In our organization, we manage multiple projects, and some team members use Power BI for reporting and analytics. A few months ago, we purchased two Power BI Premium Per User (PPU) licenses via Azure and assigned them to specific users working on a Power BI-focused project.
Now, those users have transitioned to a different project where Power BI is no longer required. We would like to revoke the PPU licenses from these users and reassign them to new users who are currently working on Power BI.
Could you please confirm:
- Is it possible to reassign existing PPU licenses to different users without purchasing new licenses?
- Will this reassignment incur any additional cost or affect our current subscription?
We want to ensure compliance with licensing policies while optimizing resource usage.
Thank you for your assistance.
Best regards,
Paritosh Mishra
Hello paritosh_mishra ,
yes, when you purchase a license you assign it to users in the Microsoft 365 admin center, you can uncheck it for a users and reassign it to another.
How to do it (Microsoft 365 admin center):
-
Go to Users > Active users.
-
Select the old user, click Licenses and apps, and uncheck the PPU license.
-
Select the new user, go to Licenses and apps, and check the PPU license.
-
Further just to onto one of your questions is that you can move licenses between users and not incur any additional costs.
Hi paritosh_mishra , Thank you for reaching out to the Microsoft Community Forum.
As Idrissshatila and GilbertQ said, you can remove a Power BI Premium Per User (PPU) license from one user and assign it to another in the Microsoft 365 admin center. PPU is a named-user license, so you’re reallocating a seat you already own, not increasing capacity. There’s no additional cost and your subscription billing stays the same even if you purchased through Azure.
When you unassign a PPU license, the change takes effect quickly, the old user immediately loses access to PPU-only features and content. After assigning the license to the new user, make sure they also have the correct workspace or app permissions to access what they need.
Power BI Premium Per User - Microsoft Fabric | Microsoft Learn
Power BI service features by license type - Power BI | Microsoft Learn
Types of licenses for Power BI business users - Power BI | Microsoft Learn
Thank you GilbertQ and Idrissshatila for your continuous contributions in the community
3 Replies
Hi paritosh_mishra , Thank you for reaching out to the Microsoft Community Forum.
As Idrissshatila and GilbertQ said, you can remove a Power BI Premium Per User (PPU) license from one user and assign it to another in the Microsoft 365 admin center. PPU is a named-user license, so you’re reallocating a seat you already own, not increasing capacity. There’s no additional cost and your subscription billing stays the same even if you purchased through Azure.
When you unassign a PPU license, the change takes effect quickly, the old user immediately loses access to PPU-only features and content. After assigning the license to the new user, make sure they also have the correct workspace or app permissions to access what they need.
Power BI Premium Per User - Microsoft Fabric | Microsoft Learn
Power BI service features by license type - Power BI | Microsoft Learn
Types of licenses for Power BI business users - Power BI | Microsoft Learn
Thank you GilbertQ and Idrissshatila for your continuous contributions in the community
Hello paritosh_mishra ,
yes, when you purchase a license you assign it to users in the Microsoft 365 admin center, you can uncheck it for a users and reassign it to another.
How to do it (Microsoft 365 admin center):
-
Go to Users > Active users.
-
Select the old user, click Licenses and apps, and uncheck the PPU license.
-
Select the new user, go to Licenses and apps, and check the PPU license.
-
Further just to onto one of your questions is that you can move licenses between users and not incur any additional costs.