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ammartino44
Helper III
Helper III

How to share reports with people that don't have power bi accounts

Can I share reports with people that don't have BI installed on their computers or an account? Thanks. 

2 ACCEPTED SOLUTIONS
Greg_Deckler
Super User
Super User

You can, but they will have to sign up with a Power BI account. Unless, you send them the PBIX file and they install Desktop. Unless, you use Publish to Web feature, and then they do not need Desktop or an Account.



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v-yuezhe-msft
Microsoft Employee
Microsoft Employee

Hi @ammartino44,

With the Publish to web feature, everyone who has the link or embed code of the report can view the report with no restriction. If you care about security issue, I would recommend you publish reports from Power BI Desktop to Power BI Service, then create a dashboard for these reports and share the dashboard to users. For more details about sharing dashboard with others, please review this article: https://powerbi.microsoft.com/en-us/documentation/powerbi-service-share-unshare-dashboard/ .

To view the reports in the dashboard, users that you share dashboard with can sign up for a Power BI free account or a Power BI Pro trial account following the instructions in this article.


Thanks,
Lydia Zhang

Community Support Team _ Lydia Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

5 REPLIES 5
v-yuezhe-msft
Microsoft Employee
Microsoft Employee

Hi @ammartino44,

With the Publish to web feature, everyone who has the link or embed code of the report can view the report with no restriction. If you care about security issue, I would recommend you publish reports from Power BI Desktop to Power BI Service, then create a dashboard for these reports and share the dashboard to users. For more details about sharing dashboard with others, please review this article: https://powerbi.microsoft.com/en-us/documentation/powerbi-service-share-unshare-dashboard/ .

To view the reports in the dashboard, users that you share dashboard with can sign up for a Power BI free account or a Power BI Pro trial account following the instructions in this article.


Thanks,
Lydia Zhang

Community Support Team _ Lydia Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi,

I've tried to share my dashboard to my teams who are free user, but they cannot open the dashboard unless they upgrade their account to pro (or get the free trial). 

Is there any steps I have missed? or there are any change about the licence term?

 

Thank you.

In the "Publish to web feature" is possible to add page level filters like those in "Power BI Pro" app?

Greg_Deckler
Super User
Super User

You can, but they will have to sign up with a Power BI account. Unless, you send them the PBIX file and they install Desktop. Unless, you use Publish to Web feature, and then they do not need Desktop or an Account.



Follow on LinkedIn
@ me in replies or I'll lose your thread!!!
Instead of a Kudo, please vote for this idea
Become an expert!: Enterprise DNA
External Tools: MSHGQM
YouTube Channel!: Microsoft Hates Greg
Latest book!:
Power BI Cookbook Third Edition (Color)

DAX is easy, CALCULATE makes DAX hard...

how about internal network and using power bi report server???

 

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